Administrative Assistant

Full Job Description

General Purpose

This postotion supports all executive functions of the PACS office as well as other general office projects and responsibilities.

Must have ability to multi-task in a fast paced and changing environment, exercise excellent time management skills and understand the urgency of project completion.

In addition, must be discrete, maintain confidentiality and work independently.

• Managees multiple executive calendars and schedules
• Must be able to prioritize job assignments
• Screens incoming calls and correspondence, takes and relays messages and responds indepdendetnly when possible
• Receive, sort, scan, and send to sppropriate person all mail and packages, via USPS, FedEX, UPS
• Arranges programs, events, conferences by arranging facilities and caterer, issuing information of invitations, coordinates transportation, hotels, and itineraries
• Maintains general PACS files, either electronic or physical
• Maintains confidentiality at all times
• Assists with expensify administrationreconsiliation, and approval of reports
• Creates and Maintains spreadheets for various projects and assignments
• Greets visitiors, customers and vendors professionally
• Presents self in a professional manner at all times inclyding dress and appearance
• Orders aoffice supplies and maintains inventory, approves invoices for payment
• Prepares memorandums/emails outlining and explaining administrative procedures/updates
• Supports facilities and directs them appropriately
• Schedules appointments and interviews and creates interview document packets
• Maintain, update, and email facility information spread
  
  Sheets on a monthly basis
• Take, log and forward all employee and resident grievances
• Run various errands for Executives including getting lunch for work meetings, phone supplies, dropping off mailings at Post Office

This position has no supervisory responsibilities