Admin Officer

Administrative Officer

The Administrative Officer provides general administrative and financial support to the Chair, faculty, staff, and students in the Department of Communication.

• Place purchase orders, submit invoices for payment, and process reimbursements.
• Make travel arrangements for the department.
• Plan, implement, and oversee all departmental events, workshops, talks, and conferences.
• Coordinate faculty recruitment activities.
• Develop project and event budgets and monitor balances and expenses.
• Serve as the front office reception, first point of contact for department visitors.
• Purchase office supplies and textbooks.
• Place audio‑visual requests with OID, schedule conference rooms, and request facilities services.
• Process mail and maintain copiers.
• Manage parking coordination, emergency coordination, and equipment inventory.
• Administer special projects for the Department Chair, Manager, and Student Affairs Officers.
• Perform other duties as assigned.

• Skill to organize and prioritize various administrative tasks, meet established deadlines, and work accurately and effectively with a high volume of detailed work in an environment of fluctuating workloads, and frequent interruptions. (Required)
• Demonstrated excellent interpersonal, verbal, and written communication skills to interact effectively and diplomatically with faculty, university administrators, staff, students, and off‑campus professionals. (Required)
• Communication skills to accurately convey information and university regulations, policies, and procedures to students, faculty, administrators, and the public. (Required)
• Skill in working independently and following through on assignments with minimal supervision. (Required)
• Interpersonal skills to establish and maintain positive working relationships with faculty, administrators, staff, and students; ability to work as a team player. (Required)
• Skill in dealing with confidential matters with tact and sensitivity. Ability to maintain composure when encountering opposition, insensibility, or hostility. (Required)
• Demonstrated writing skills to prepare concise, logical, effective, and grammatically correct business correspondence and reports. Knowledge of standard English grammar, punctuation, prose style, and correspondence. (Required)
• Strong working knowledge of personal computers and software such as MS Office Suite;
  Word Press;
  Google Sheets and Forms. (Required)
• Knowledge of or ability to learn university policies, procedures, and online systems such as Bruin Buy Plus and Concur. (Preferred)
• Demonstrated skill in event planning. Ability to coordinate the logistics, plan, and implement small to large‑scale events. (Required)
• Ability and willingness to move and rearrange tables and chairs, and to work some weekends and evenings when departmental events take place. (Required)

• Bachelor's Degree – Bachelor's degree in a related area and/or equivalent experience/training. (Required)

• Background Check:
  Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check:
  Must be completed prior to the start of employment.
• Age Requirement:
  Candidate(s) must be 18 years or older to be eligible to be hired.

Monday ‑ Thursday 8:00am to 4:30pm (occasional evenings, and one Sunday in June for Commencement).

Hourly rate: US $29.94 – $35.00 (Budgeted pay scale). Salary offers take into account budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations.