Enrollment Operations Coordinator

ACIS accredits, supports, and advances the interests of Colorado independent schools.

Montessori School of Denver (MSD), located in Colorado, is seeking a full-time Enrollment Operations Coordinator for the  school year. The position is set to begin August 3, 2026.

The Enrollment Operations Coordinator provides administrative and operational support for the Enrollment Office managing day-to-day processes that support admissions, retention, and student records. Working closely with the Director of Enrollment Management & Tuition Assistance and the Associate Director of Admission, the Coordinator ensures enrollment and registrar operations are organized, timely, and efficient to support enrollment and retention goals.

About Our School: MSD provides an engaging, empowering, and sound Montessori educational program for students ages 2-14. Our school is accredited by the National Association of Independent Schools (NAIS), the Association of Colorado Independent Schools (ACIS), and the American Montessori Society (AMS). Founded in 1964, MSD is the oldest Montessori school in the Denver metro area. In 2015, MSD completed a comprehensive multi-million-dollar expansion plan to complement its existing facilities.

A new Arts and Athletics Center, enhanced outdoor learning and play environments, a new Toddler Village, updated Middle School space, a thriving Urban Farm and one of a kind Vertical Farm, and a state-of-the-art Science and Innovation Tower were added to provide an exceptional, experiential, educational environment for all of our students.

• Bachelor’s Degree in related field or equivalent work experience.
• Two or more years’ experience in administrative support, admissions, enrollment, registrar services, customer service, project coordination, or office operations.
• Demonstrated ability to manage multiple projects and deadlines simultaneously.
• Excellent organizational skills and exceptional attention to detail.
• Strong written and verbal communication skills.
• High level of discretion and ability to maintain confidentiality.
• Experience working with an SIS or CRM, especially Blackbaud and Finalsite.
• Experience coordinating events or managing administrative logistics.
• Ability to learn new software platforms and database systems quickly.
• Commitment to providing excellent customer service and working collaboratively as part of a team.

Admissions Operations & Support

• Process inquiries and applications in Finalsite, track applicant progress and required documentation, and maintain applicant files.
• Manage the Admission Office Calendar, monitoring admissions timelines and deadlines.
• Schedule Admission tours and events, including internal and external event invites, volunteer coordination, and follow up.
• Maintain event sign-ups and calendars, track RSVPs, and integrate event information into admission communications and templates.
• Prepare event materials, assist with event set-up and teardown, and participate in enrollment events as needed.
• Coordinate admission committee meetings and materials.
• Generate routine enrollment reports and track areas for improvement in the admission pipeline.
• Send new student offers and enrollment contracts in Finalsite and Blackbaud Enrollment Management, and ensure contracts are completed within set timelines.
• Maintain and update admission forms, office templates, and admission timelines following ACIS requirements.
• Update annual reference documents for each new admission cycle.
• Send annual reenrollment contracts and manage release dates, submission deadlines, and withdrawal timelines for each family in Blackbaud Enrollment Management.
• Maintain student files following standardized document retention policies and make adjustments to family relationships, contact information, and enrollment years as necessary.
• Process all incoming and outgoing records requests.
• Schedule 8th grade outplacement meetings and track application requirements for each pending graduate.
• Maintain accurate and up-to-date student records in Blackbaud, including sending enrollment paperwork, processing withdrawals, assisting with rollover, and uploading documents.
• Provide administrative support…