Legal Administrative Assistant

Legal Administrative Assistant

Location:

Denver, CO, US, 80222

The Administrative Assistant will provide administrative support to one or more managers or functions. This position will prepare routine, advanced and technical correspondence, and collect information for routine and non-routine inquiries or reports, all activities supporting the strategy, vision, and values of JE Dunn.

• Provides routine administrative support to one (or more) managers or functions; includes managing calendars, planning meetings and events, making travel arrangements, preparing expense reports, printing, filing, etc.
• Provides administrative support such as processing and distributing incoming mail, maintaining records and filing systems.
• Oversees calendars and assists in scheduling of appointments and meeting logistics, including travel arrangements and expense reports.
• Processes and distributes incoming communications (mail, email, phone, fax, etc.) in a timely manner and responds to routine requests that do not require supervisor’s attention.
• Provides switchboard relief and/or additional administrative support to other functions to help meet business and staffing needs.
• Demonstrates a positive and professional attitude, maintaining composure under pressure.
• Assesses priorities and competing demands and adjusts allocation of time and resources to increase efficiency.
• Shares subject matter expertise to support teamwork and deliver results.
• Works collaboratively and cross-functionally to obtain information or solve problems in support of team goals.
• Exercises discretion and integrity with highly confidential and sensitive information.

• Performs research tasks and summarizes findings into reports, memos, or similar communications.
• Assists with claims (insured and non-insured) and lawsuit management, including claim reporting and preparation, creating claim files, assembling documentation, drafting correspondence, managing litigation holds, coordinating with Operations, outside counsel, and insurance companies, and updating computer‑based claim information.
• Performs basic analysis of legal documents such as contracts, insurance claims, pleadings and discovery.
• Manages and updates legal database of transactions and claims, including opening and closing files, filing documents, and updating status and related information in accordance with best‑practice standards.
• Reviews contracts and other legal forms for usefulness, accuracy, and compliance with the law.
• Assists with licensing and other corporate compliance requirements.
• Develops training materials and helps deliver training as assigned.
• Assists with implementing, maintaining and monitoring insurance and other risk‑management programs for construction projects.
• Assists with preparation of project‑specific subcontract documents and forms.
• Reviews subcontracts and other agreements for compliance with project requirements.
• Provides legal/risk management assistance and guidance to other departments including HR, Accounting, Operations, Preconstruction, Safety and Quality.
• Maintains, updates and organizes standard contracts and other forms related to the construction industry.
• Assists with negotiation and preparation of term sheets for selected subcontractors.
• Reviews other contract‑related forms, including subcontractor insurance certificates, for compliance with subcontract requirements and follows up as required.
• Prepares internal and external correspondence including letters, memorandums, meeting notes, forms, contracts, and other documents, ensuring all materials conform to best‑practice standards and formats.
• Collects information from a variety of contacts, paper and electronic sources to create routine and custom reports and documents for both internal and external distribution.
• Prepares presentations.
• Proactively reviews calendars and upcoming events and coordinates with internal customers to ensure preparedness for meeting various business needs such as meeting logistics, presentation preparation, meeting materials, travel plans, distribution of expected reports, etc.
• Responds to business needs and requests from various…