Executive Assistant

Title:

Executive Assistant

Pay Rate: $35 - $45/hr.

Job Type: Contract (3 months)

Location:

Denver, CO, 80201

Schedule:

Monday - Friday | Standard Business Hours

Tags: #Executive Assistant #Administrative Assistant #Executive Support #CLevel

Support #Leadership Support #Office Administration #Startup Jobs #Clean Energy Jobs  #Fusion Energy #Energy Innovation #Calendar Management #Corporate Administration #Executive Operations #Administrative Careers

As an Executive Assistant, you will serve as a key partner to the CEO, CTO, COO, and senior leadership team by providing high‑level administrative support, managing complex schedules, coordinating executive priorities, and ensuring seamless operations.

This role requires an organized, proactive, and detail‑oriented professional who can anticipate needs, solve problems, and operate with discretion in a fast‑paced, high‑growth environment. The ideal candidate will be a polished communicator with exceptional customer service skills and the ability to build strong relationships while supporting critical business initiatives.

• Serve as the primary point of contact and gatekeeper for executive calendars and scheduling priorities.
• Manage complex, high‑volume calendars for multiple executives while proactively identifying and resolving conflicts.
• Anticipate leadership needs and create workflows that allow executives to focus on strategic priorities.
• Keep executives informed of upcoming commitments, priorities, and required follow‑up actions.
• Coordinate meetings, leadership reviews, board meetings, and executive appointments.
• Prepare meeting agendas, capture detailed notes, document action items, and ensure follow‑up communication.
• Arrange complex domestic and international travel, including transportation, accommodations, itineraries, and meeting schedules.
• Prepare travel documentation and materials required for executive meetings.
• Process executive expense reports accurately and efficiently.
• Draft, proofread, and edit professional correspondence, presentations, reports, and executive communications.
• Ensure internal and external communications are clear, accurate, and professionally presented.
• Handle confidential business information with the highest level of discretion and professionalism.
• Plan and coordinate company events, executive gatherings, board meetings, and team offsites.
• Manage event logistics, meeting materials, vendor communication, and follow‑up activities.
• Coordinate with external partners regarding event planning, schedules, agendas, and logistics.
• Support recruiting coordination, candidate communication, onboarding activities, and cross‑functional projects as needed.
• Assist with office operations, including maintaining supply inventory and ensuring shared spaces are prepared for meetings.
• Deliver exceptional customer service to employees, executives, candidates, visitors, and external partners.
• Serve as a trusted liaison between executive leadership and internal teams.
• Perform additional administrative and operational support duties as assigned.

• 5+ years of experience as an Executive Assistant supporting senior leaders in a fast‑paced environment.
• Experience working directly with executive leadership, including CEOs, CTOs, COOs, or similar roles.
• Experience supporting Board of Directors and/or investor relationships is required.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to prioritize multiple responsibilities and manage competing deadlines.
• Demonstrated ability to proactively identify problems and implement solutions.
• Strong interpersonal skills with the ability to build trust and maintain professional relationships.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Comfortable working in a fast‑paced, dynamic, and evolving environment.
• Strong customer service mindset with a positive and professional approach.
• Must be a U.S. citizen or national, current U.S. permanent resident (Green Card holder), or…