Temporary Donor Data Assistant

Overview

Location: 2017 W 9th Ave, Denver, CO , United States

Pay: $32.50 - $37.25 per hour

Job Category: Administrative

Employee Type: Part-time, non-exempt

Minimum Education: High school

Employer: Boys & Girls Clubs of Metro Denver (BGCMD)

The Temporary Donor Data Assistant provides temporary, part-time support to the Donor Services team by helping maintain accurate donor records, entering gift and campaign information, cleaning up data, and supporting basic donor database tasks. The role is detail-oriented, repetitive, and critical to the integrity of BGCMD’s fundraising operations. It requires handling confidential donor information, following established data standards, protecting donor privacy, and flagging unclear or inconsistent information for review.

Ideal candidates are accurate, organized, comfortable with databases and spreadsheets, and able to stay focused on routine data tasks.

• Donor Data Entry and Gift Support
  • Enter donor, gift, fund, campaign, appeal, event, and related information into BGCMD’s donor database or assigned tracking systems.
  • Support timely and accurate entry of donation batches, event gifts, pledge information, donor updates, and related records.
  • Prepare and import large constituent and gift data files, validating records, mapping fields, and ensuring imports are accurate, properly coded, and do not create duplicate constituent records.
  • Review source materials, spreadsheets, forms, and reports to ensure information is entered completely and consistently.
  • Apply donor coding, campaign coding, appeal coding, fund information, and other data fields according to established instructions.
  • Flag incomplete, conflicting, or unclear information for review before making changes or assumptions.
• Donor Record Maintenance
  • Update donor contact information, including names, addresses, phone numbers, email addresses, organization names, and relationship details.
  • Assist with duplicate record review and basic record cleanup according to department standards.
  • Support house holding, organization record updates, and other donor record maintenance as assigned.
  • Help maintain clean, consistent, and usable donor data for reporting, acknowledgment, stewardship, and fundraising purposes.
• Data Quality and Accuracy
  • Follow written data entry standards and department procedures.
  • Review work for accuracy, completeness, and consistency before submitting or marking tasks complete.
  • Identify possible errors, missing information, duplicate records, or inconsistent coding.
  • Support basic quality control checks, including reviewing completed work against source documents or spreadsheets.
  • Maintain an organized list of questions, exceptions, and records needing staff review.
• Spreadsheet and Administrative Support
  • Use Microsoft Excel, Google Sheets, or similar tools to sort, filter, clean, and organize donor data.
  • Prepare or update simple spreadsheets, lists, and tracking documents.
  • Support basic import preparation, list cleanup, and record matching as assigned.
  • Provide regular status updates on assigned tasks, including work completed, issues identified, and items needing follow-up.
• Confidentiality and Data Stewardship
  • Maintain strict confidentiality of donor, financial, and organizational information.
  • Use donor data only for assigned BGCMD business purposes.
  • Follow BGCMD policies and department expectations related to data privacy, system access, and information security.
  • Protect the accuracy and integrity of donor information by asking questions when information is unclear.

• Support preparation of donor information, mailing lists, event lists, or campaign lists as assigned.
• Assist with special projects related to donor database cleanup, seasonal fundraising campaigns, events, or year-end giving.
• Participate in training, check-ins, and quality review processes.
• Perform other related duties as assigned.

This position does not supervise employees.

Minimum Qualifications

• High school diploma or equivalent experience.
• At least one year of experience working within a donor database or CRM.
• Strong attention to detail and ability to complete repetitive tasks accurately.
• Ability to work with confidential information using good judgment and discretion.
• Proficiency with Microsoft Excel, Google Sheets, or similar spreadsheet tools, including sorting, filtering, and basic data cleanup.
• Ability to follow written instructions, apply data standards, and ask questions when information is unclear.
• Strong organizational skills and ability to manage assigned tasks within agreed timelines.
• Clear written and verbal communication skills.
• Ability to work independently while staying connected to supervisor direction and quality expectations.

Preferred Qualifications, Knowledge, and Skills

• Experience using Raiser’s Edge NXT and/or Import-O-Matic.
• Experience with gift entry, donor record updates, gift coding, event data, pledge records, or duplicate record cleanup.
• Basic understanding of donor…