Executive Assistant

Executive Assistant, Full Time (exempt)
The Executive Assistant will provide administrative support to two senior executives. They will handle a wide range of administrative and executive support related tasks, including but not limited to creating presentations, calendar management, meeting preparation, travel arrangements and coordination, organizing and submitting expenses and project management. The Executive Assistant will operate with the utmost discretion while working with highly confidential information, ensuring impeccable attention to detail, organizational skills, and thoroughness.

In constant communication with both internal and external partners and clients.

Position type:
This position is not covered by a Collective Bargaining Agreement with AFSCME-CWU.Pay:
The hiring salary range for the position is $62,400 to $83,200.00 based on experience.

Benefits: A comprehensive medical/dental/vision plan, that can be extended to domestic partner, spouse, and children. DAM 100% paid Life Insurance, and Short/Long Term Disability. Generous sick and vacation paid- time off, and one personal day. Ten paid holidays. 403(b) Retirement Plan with immediate eligibility to contribute and those who meet the requirements after one year will qualify for the 3% non-elective contribution and 2% match program Free Telehealth and Employee Assistance Program.

Free DAM Family Membership and many perks, free yoga for one. This position is based at the Denver Art Museum, which only has a pay-to-park option. Discounted parking is available. Free RTD Eco Pass.

What You’ll Do Proactively manages and supports the Deputy Directors’ schedules, meetings, and travel arrangements as needed.

Serve as liaison to the Museum’s Board of Directors.

Organizational support of Museum Board and Advisory Committees.

Management and preparation of materials, presentations, and minutes for meetings.

Assist in regularly creating and editing memos, policies, procedures, internal and external communications, and PowerPoint presentations to be presented by executives.

Provide organizational support in the preparation and collection of information for the Museum’s annual planning process, the financial audit, regulatory filings, and surveys.

Assist with the management of Institutional and departmental digital records.

Maintains the Museum’s legal records and files.

Serve as a backup to the Director’s executive assistant, as needed, including communications with the Board of Directors.

Occasional evening commitments and communication outside of normal business hours.

Fosters inclusivity and collaboration with all staff members, volunteers, Trustees, patrons, members, and visitors with respect.

Provide organizational support and event planning for visits with visiting museum colleagues and partners.

Support annual work planning.

Project management, administration and coordination as assigned.

Other duties as assigned.

What We’re Looking for Strong computer, organizational, communications, and analytical skills with a keen eye for detail.

Excellent problem solving and project management skills.

Excellent attention to detail.

Ability to prioritize and organize multiple activities.

Ability to collaborate and work effectively as part of a team.

Proficient in Outlook, Excel, Word, and Power Point.

Ability to work in a fast-paced environment with constantly changing priorities.

Ability to tackle new projects independently with minimal oversight.

College degree or equivalent work experience.

Minimum of 4 years as an executive assistant.

Work Environment Office setting, may need to move around museum campus and sit for long periods of time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

What to Expect from Our Hiring Process We know that searching for a job can be stressful so we would like to give you an overview of the process.

This role may require a phone/video screen and interview with the hiring manager held in-person at the DAM.Due to the high volume of applications, we are unable to respond to phone calls or emails regarding application status. Candidates selected for interviews will be contacted…