Administrative Assistant

Position Location: This role supports our Lakewood, CO branch location, which serves customers throughout the greater Denver, CO area.

Here at Siemens, we take pride in enabling sustainable progress through technology. We do this through empowering customers by combining the real and digital worlds. We are improving how we live, work, and move today and for the next generation! We know that the only way a business thrives is if our people are thriving. That is why we always put our people first.

Our global, diverse team would be happy to support you and challenge you to grow in new ways. Who knows where our shared journey will take you?

Our Smart Buildings help to create efficient, safe, adaptable, and responsible environments. Our aim isn’t just about improving buildings; it’s about creating perfect places that improve people’s lives.

The Administrative Assistant assists in the organization and maintenance of office supplies/files, schedules resources such as people, meetings, appointments, rooms, and equipment; answers telephone calls, takes messages, responds to questions, and directs callers to appropriate parties as necessary; sorts and distributes mail, fax, makes copies, files. Among the above tasks, the admin is also responsible for drafting and editing routine memos and other correspondence for all members of the branch, along with assisting with the preparation of presentations, reports, spreadsheets, and other documents.

Assists in maintaining database information.

• Under direct supervision, provide general administrative/secretarial support to a department or group of professionals. Exercise limited discretion and independent judgment to respond appropriately to administrative needs. Require some use of business vocabulary and a general knowledge of company operations, organizational procedures, and personnel.
• Prepare and type drafts, articles, reports, proposals, charts, and a variety of routine correspondence using appropriate PC‑based software packages for word processing, presentation, and spreadsheet applications. Proofread and edit drafts and final materials for appropriate and consistent format and correct punctuation, spelling, and grammar.
• Receive and respond to routine correspondence, following established procedures with limited management review. Compile basic information for inclusion in reports or presentation materials, prepare charts, graphs, and tables as necessary.
• Receive, screen, and route incoming telephone calls, furnish information when possible, and convey messages to appropriate personnel; place calls, receive visitors, and arrange appointments. Receive and distribute incoming mail, assemble correspondence for mailing, receive and transmit material using fax machine and collate and assemble documents.
• Monitor inventory levels of office and departmental supplies, initiate purchase orders as necessary to maintain proper inventory or meet department office supply needs. Maintain various department records in accordance with company policies and procedures.
• Schedule conferences, meetings, and appointments; notify attendees and make necessary arrangements. Arrange and confirm travel reservations selecting an economical and time‑efficient mode of transportation and lodging.
• Exercise independent judgment.
• Assist with processing purchase orders and vendor set‑ups through Supply Chain Management Systems.
• Assist support team with additional projects and tasks (Fleet Management, Customer Set‑Up).
• Support lead administrator with onboarding and off‑boarding, updating organization charts and lists, device ordering and access cards.
• Fleet coordination – assigning vehicles & ordering new vehicles; fleet paperwork transfers & terminations.
• Safety admin coordination, SAP, and work center maintenance.
• Coordinating branch events (Culture Club).

Basic Qualifications:

• High school degree or state‑recognized GED.
• 3–8 years of secretarial and administrative experience.
• Must exercise normal independent judgment and basic reasoning skills.
• Must show on‑the‑job experience with…