Office Manager & Administrative Coordinator

Office Manager & Administrative Coordinator VISION

To be an unstoppable force, rethinking conventional forms of energy, reducing reliance on fossil fuels, being kinder to the environment, and helping anyone and everyone do the same.

To give everyone access to clean, renewable energy solutions – enabling consumers to make informed decisions about their energy usage, the environment, and how to better their lives.

Sun Share started a movement in 2011 with a simple idea: to give anyone with an electricity bill access to solar energy. Over a decade later, we’ve created something even bigger — a new way for utilities and consumers to move from centralized power generation to distributed energy, tap the power of the private sector, and tackle climate change in a cost-effective manner.

Sun Share is America’s oldest and most experienced community solar company. We develop, own, operate, and subscribe all of our projects, providing our customers and stakeholders an unparalleled experience. We believe making clean energy choices for businesses, institutions, homeowners, and renters should be easy and affordable, and that anyone with an electric bill should have the option to enjoy clean, solar energy.

Sun Share is a dynamic, fast-paced, and highly driven company, having developed more than 120 MWs of operational solar projects for both large and small utilities. Our unique focus is developing and operating community-based solar projects. Headquartered in Denver, we are committed to hiring and developing the best talent from around the world. All full time Sun Share employees are treated as company owners and receive equity ownership in the form of stock options.

The Office Manager is responsible for ensuring the efficient day-to-day operation of Sun Share’s Denver headquarters while serving as the administrative hub for the organization. This role provides cross-functional support to the Development, Human Resources, and Leadership teams through office management, document coordination, meeting and event planning, administrative support, and operational project coordination. The ideal candidate is highly organized, proactive, service-oriented, and thrives in a fast-paced environment.

They enjoy creating structure, improving processes, anticipating needs, and delivering an exceptional experience for employees, visitors, and business partners.

• Oversee the daily operations of Sun Share's Denver office.
• Maintain a professional, organized, and welcoming office environment.
• Order and manage office, kitchen, and breakroom supplies.
• Coordinate office vendors, maintenance requests, and building services.
• Receive, distribute, and process incoming mail and deliveries.
• Coordinate outgoing shipping, courier, and Fed Ex requests.
• Maintain office equipment and coordinate service as needed.
• Welcome visitors and ensure a positive office experience.

• Coordinate company-wide document routing and signature collection using Docu Sign and other document management systems.
• Prepare correspondence, reports, and meeting materials.
• Schedule meetings, reserve conference rooms, and coordinate meeting logistics.
• Organize and maintain electronic and physical filing systems.
• Support company communications and administrative initiatives.
• Maintain shared calendars and administrative resources.

• Coordinate document execution for the Development & PMO team.
• Route agreements, contracts, and project documentation for internal review and executive signatures.
• Track document status and ensure timely completion.
• Organize and maintain project files and records.

• Coordinate onboarding logistics for new hires.
• Prepare work spaces and onboarding materials.
• Assist with employee communications and administrative HR projects.
• Coordinate employee recognition programs and internal events.
• Support HR with special projects as assigned.

• Plan, coordinate, and execute quarterly company meetings held in the Denver.
• Coordinate company-wide All Hands meetings, including scheduling, venue setup,…