Business Services Professional FTE

Business Services Professional -.70 FTE

The Business Services Professional (.70 FTE) is a critical member of the Division of Family Planning and serves in a multifaceted role and will provide expertise in the areas of procurement, budgetary tracking, reporting and overall coordination of the division level administrative operations. The position exercises initiative to achieve division level goals and objectives, maintains confidentiality, and establishes and maintains positive working relationships.

This position will oversee the functionality of daily business tasks and requires considerable organization, focus, independence, analytical and technical skills, and the ability to assist in troubleshooting complications as they arise. This position requires, upon hire, a working knowledge of all current University policies relevant to business services, including but not limited to procurement, human resources, budgeting, events, and travel.

Key Responsibilities:

• Division Administrative Responsibilities: 85%
• Execute projects assigned by the Division Chief or Administrative Director
• Determines the appropriate steps and/or stakeholders necessary to accurately complete projects.
• Effectively handle sensitive and confidential issues on behalf of division with timeliness, discretion, professionalism.
• Perform procurement functions including travel card and procurement card reconciliation for all department members, purchase orders and associated budget management (speed type audits/reports, allowable expenditures, etc.) for the division.
• Analyzes and interprets department budgets to forecast spending projections and needs (i.e., professional development funds, contract income, division level expenses).
• Participate in organized training and meetings to learn new aspects related to the job and retain current information on research, academic policies and procedures, and general campus operations.
• Field phone calls, emails, and general questions sent to the division.
• Serve as primary point person on administrative questions/issues as they arise for the division.
• Support the Division Chief and Division Administrative Director with calendar management.
• Create, manage, and coordinate Division schedules, including inviting faculty to lectures, coordinating division meetings, fellowship meetings, research series, and miscellaneous items
• Manage and coordinate business-related travel for Division faculty and staff; which includes booking airline reservations, solving travel challenges, processing travel expenses and reimbursements, and maintaining accurate records of expenditures (e.g. Professional Development Funds)
• Maintain all files – electronic and paper – related to or used by the division which includes membership renewals, credentialing records, certificates, dossier, and expenses.
• Coordinate division level didactic schedules, outreach touch base meetings.
• Develop and Manage QGenda/Amion Schedules for Family Planning Division
• Invoice and reconcile contract payments in partnership with the Division Administrative Director
• Division level event coordination
• Provider credentialing
• Other: 15% Other projects as assigned

Work Location:

Hybrid – this role is eligible for a hybrid schedule of 3 days per week on campus and as needed for in-person meetings. First 3 months will be onsite for training purposes.

Why Join Us:
The Department of Obstetrics and Gynecology provides a full-spectrum of clinical care for women of all ages, participate in research, and provide education to students and residents. The Department of Obstetrics and Gynecology is dedicated to: serving the women of Colorado and the surrounding states; excelling in the education of medical students and residents, delivering comprehensive patient care; and participating in research into areas of women's health.

Our vision is to optimize the health and well-being of women across their lifespan by utilizing our unique strength.

Why work for the University? We have AMAZING benefits and offer exceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including:
Medical:
Multiple plan options Dental:
Multiple plan…