Denver Executive Assistant

JOB REQUISITION

Denver Executive Assistant

LOCATION

DENVER

ADDITIONAL LOCATION(S)

JOB DESCRIPTION

You Belong Here     

The Protiviti Career provides   opportunity   to learn, inspire, and advance within a collaborative and inclusive culture. We hire curious individuals for whom learning is a passion. We lean into our mission:
We Care. We Collaborate. We Deliver.    

 At every level, we champion leaders who   live   our values of    integrity, inclusion, innovation, and commitment to success.
Imagining our work as a journey, we believe integrity guides our way, inclusion moves us forward together, innovation creates new destinations, and our commitment to success empowers us to deliver on our vision to be the most trusted global consulting firm.    

Where We Need You:     

We are seeking an   Executive Assistant   to join our   Denver   office.     Protiviti works in a hybrid   environment   and this role requires that you work in-person in our office at least 3 times per week , with a strong preference for coverage Tuesday - Thursday .     

What You Can Expect:     

As an   Executive Assistant , you will   provide exceptional support across a wide variety of operational and administrative tasks   required   to   maintain   an efficient, organized, and effective office environment.  Key areas of responsibility include Executive Support, Office Support & Communication, and Marketing & Event Execution. 

What You Will Do:

   

Office Support & Communication   

+ Office Space    - Welcome clients, recruits, and employees, while ensuring the office is neat and organized .
Assist   with security and crisis response 

+ Recruiting    - Assist with planning/organizing recruiting events held within the office and/or on campus .
Assist   with general printing, tracking, and reporting

+ Reporting and Correspondence    - Perform basic industry/company research to   assist   in the response process for   Request for   Proposals .
Data entry to support client project accounting. Upload materials to   intranet   site. Initiate, draft, and edit/review/format documents.  Provide competent proofreading skills while looking for ways to be creative with both client documents and internal communications 

+ Office Events    - Work with office leadership   to organize and host office lunches, happy hours, and other various activities that support a positive culture and fun, professional environment.

+ Office Communications    - Work with office leadership to provide effective communications to personnel   regarding   upcoming office events, firmwide activities, and other various announcements.

Executive Support   

+ Greet   office   visitors and   assist   them, as needed 

+ Support executives and the other members of the management team in their workload by producing reports, presentations, and/or proposals 

+ Manage Executive Outlook details (Contacts, Calendar, Email responses) 

+ Take initiative to   anticipate   the needs of your executives   on a daily basis  

+ Prepare and manage Time & Expense reports on behalf of executives 

+ Arrange travel for executives, including flights, hotels, and transportation 

+ Handle any printing/copying/faxing, binding, and mail 

+ Partner with local team to provide back-up support to executives 

+ Support and model excellent service by   exhibiting   a positive attitude and enthusiasm toward the job and the company to both internal and external customers in all forms of communication 

+ Work with Executive team business partners to schedule & manage client meetings    

Marketing & Event Execution   

+ Coordinate with local and regional marketing teams to prepare marketing materials 

+ Schedule conference rooms and coordinate audio visual and/or catering needs 

+ Room arrangement for offsite meeting/events, as needed 

+ Manage Salesforce updates and reporting for executives    

Other Regional Items   

+ Support Human Resources with local office needs 

+ Coordinate with other offices, as necessary, to provide   additional   support to the region 

+ Participate in ongoing training   regarding   technology upgrades and new systems applicable to the position.    

What Will Make You Successful:   

+ Professional,…