Executive Assistant to CEO

Executive Assistant To Ceo

KSL Capital Partners, LLC ("KSL") is a leading global private equity firm specializing in travel and leisure enterprises. KSL specializes in investments across five primary sectors: hospitality, recreation, clubs, real estate, and travel services. KSL has approximately $25 billion of assets under management across its equity, debt, and tactical opportunities funds and has completed over 185 investments since 2005. These investments include some of the premier businesses and properties in travel and leisure globally.

Today, KSL has offices in Denver, Colorado;
Stamford, Connecticut;
New York City, New York; and London, England.

Travel & Logistics Management

• Oversee comprehensive domestic and international travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries.
• Collaborate with the Chief of Staff on complex travel periods (e.g., roadshows, multi-city itineraries) to ensure seamless coordination of logistics, materials, and scheduling.
• Manage relationships with travel vendors, including charter services, Net Jets, and preferred hotel partners.
• Ensure all travel documentation is secured and up to date, including visas and emergency travel services.
• Proactively anticipate needs and troubleshoot disruptions in real time, demonstrating resourcefulness and independent problem-solving.
• Oversee aircraft logistics, including crew coordination, onboard requirements, and vendor relationships.
• Accounting, fund allocation, tax disallowance coordination with firm's tax advisor, as well as personal allocation.

Complex Calendar, Time, Energy & Information Management

• Proactively manage an extremely dynamic and intricate calendar across multiple time zones, ensuring optimal prioritization of meetings, travel, and internal/external commitments both professional and personal.
• Partner closely with the Chief of Staff to align scheduling with evolving priorities, strategic initiatives, and executive bandwidth.
• Coordinate seamlessly with internal stakeholders, external partners, and other executive assistants to maintain alignment across all scheduling touchpoints.
• Anticipate scheduling needs in advance, enabling smooth transitions between meetings, travel, and events without requiring executive involvement in logistics.
• Resolve conflicts independently and with sound judgment, ensuring the most effective use of the executive's time.
• Maintain and track multiple calendar systems and tools, ensuring accuracy and real-time updates.

Personal & Lifestyle Support

• Provide high-touch support across personal logistics, including family and friend travel, appointments, memberships, and reservations.
• Manage ongoing tracking systems (e.g., medical, insurance, and personal records) with precision and confidentiality.
• Coordinate personal assets and services alongside property managers, demonstrating discretion and strong attention to detail.
• Anticipate needs across both professional and personal domains, ensuring seamless day-to-day operations.

Administrative & Strategic Support

• Serve as a primary point of contact for internal and external stakeholders, in coordination with the Chief of Staff, always exercising professionalism and discretion.
• Prepare high-quality reports, correspondence.
• Conduct research and compile information in support of strategic initiatives, demonstrating initiative and intellectual curiosity.
• Manage expenses, including corporate credit card reconciliation and coordination with finance team.
• Take ownership of special projects, operating as a self-starter who can move work forward with minimal direction.
• Maintain executive records, including bios, headshots, contact databases, and key documents.
• Coordinate document execution processes (e.g., Docu Sign) in partnership with legal and internal teams.
• Maintain highly organized systems for both digital and physical records, ensuring information is easily accessible and up to date.
• Oversee contact management with strong attention to detail, including tracking personal and professional relationships.
• Manage subscriptions, memberships, and renewals, ensuring continuity and accuracy.
• Coordinate internal processes such as expense systems, travel tracking, and reporting, PE/IR contact tracker by region.
• Support firm initiatives and internal coordination efforts in partnership with the Chief of Staff.
• Partner with IT to manage and maintain technology platforms and equipment, ensuring systems remain updated, efficient, and aligned with executive's needs

Special Projects & Programs

• Coordinate holiday cards, gifting programs, and other special occasions with meticulous attention and consistency.
• Manage distribution lists, track responses, and ensure thoughtful, accurate execution.
• Support event coordination and relationship management efforts across both professional and personal networks.
• Manage and track internal programs and distributions using tools such as Smartsheet.
• Partner with the Chief of Staff and internal teams to ensure…