Executive Assistant - Tourism

Overview

Job Title: Executive Assistant

Reports to: Vice President, Chief Tourism Development Officer

Department: Tourism

FLSA Classification: Exempt

Location: Denver, CO, US

Full-Time

Salary Range: $65,000.00 To $70,000.00 Annually

• Support Visit Denver’s vision, mission, and values by exhibiting the following behaviors: excellence and competence, collaboration, innovation, respect, personalization, commitment to community, accountability, and ownership.
• Support Visit Denver’s efforts related to Diversity, Equity, and Inclusion (DEI).
• Monitor Tourism Information Center (TIC) related items such as collateral needs. Assist with staff scheduling and other tasks as needed.
• Help coordinate Tourism Department projects as assigned, including Go the EXTRA Mile Hospitality Training Program, Denver Arts Week, tradeshow preparation, Mile High Culture Pass, City Pass, etc.
• Assist with various weekly, monthly, quarterly, and annual administrative reports, monthly City reports, project activity details, calendars, meeting minutes, databases, etc.
• Help Vice President, Chief Tourism Development Officer track key projects’ status and deadlines.
• Coordinate details for familiarization tours and site inspections, including transportation, meals, appointments, amenities, and activities.
• Prepare and code department expense reports, invoices, and other financial transactions (e.g., purchase orders, invoice requests, check requests).
• Assist with review and proofing of Tourism website content, reports, collateral, etc., as directed.
• Act as a liaison with other departments and external vendors, including high-level staff and partner organizations.
• Assist with Local Branding Programs as assigned, including Denver Arts Week and Denver Restaurant Week.
• Assist with International programs such as missions, FAMs, and giveaways.
• Organize, track, and order department client giveaways and international lure brochures.
• Work as an expert on the CRM system to support the department.
• Attend and assist with company and departmental events as assigned.
• Monitor the Tourism and Visitor Information email box and respond to various Tourism clients including domestic travel trade and other leisure group requests as well as visitor questions.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities. Duties, responsibilities, and activities may change or be assigned at any time with or without notice.

• Proficient technology application skills;
  Advanced MS Office (Outlook, Word, Excel, PowerPoint) and Google Suite (Docs, Sheets, and Slides)
• Excellent command of the English language, both oral and written.
• Effective interpersonal skills, maturity, good judgment and capable of communicating in a professional manner with a diverse range of individuals.
• Efficient and proven organizational skills; ability to prioritize and manage multiple projects/responsibilities simultaneously while meeting stringent deadlines in a fast-paced environment; detail oriented.
• Resourceful problem solving and proactive follow up skills.
• Proactive; solid analytical skills; detail oriented.
• Reliable, dependable, flexible, and responsive.

• A Bachelor’s degree in Marketing, Communications, Hospitality, English, and/or a relevant field of study is required.
• Minimum of three (3) years of experience in a coordinator role; internship is preferred.

• Must be able to remain in a stationary position, such as sitting or standing, for an extended period.
• Must be able to bend, stoop, and reach.
• Must be able to lift a minimum of 40 pounds on an occasional basis.
• Medical Insurance
• Dental Insurance – 100% employer paid
• Vision Insurance – 100% employer paid
• Basic Life Insurance – 100% employer paid
• Short-Term Disability (STD) – 100% employer paid

Visit Denver is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, protected veteran status, or any other characteristic protected by applicable federal, state, or local law.

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