Administrator III - Personnel Liaison - 00083

Job Title

Administrator III (H1B3XX
)

The Work Unit:
The Operations Program exists to provide a wide spectrum of services and support to the management and staff of the Water Quality Control Division (WQCD). The Operations Program consists of the Fiscal Services Section, the Business Services Unit, the Communications and Special Projects Unit, and the Performance Planning and Customer Success Unit. This position is under the Performance Planning and Customer Success Unit.

What You'll Be Doing:
This position operates with a high degree of independence in managing division-wide personnel and administrative duties. The role is responsible for establishing and maintaining personnel action processes, process improvements, timekeeping processes while delivering quality customer service, coordinating with cross functioning teams within the division and department, and various administrative support for the unit and division. This position works with a variety of stakeholders, seeks to maintain or enhance the satisfaction of external and internal customer/client/stakeholder.

Includes proactively looking for ways to assist people.

Key Responsibilities:

• Personnel Liaison
• Administrative Assistance
• Data Management
• Division timekeeper, performance & strategy support
• Onboarding, Offboarding and New Employee Orientation

This posting is only open to residents of the State of Colorado at the time of submitting your application. ADMINISTRATOR III (H1B3XX
) This class series uses five levels in the Professional Services Occupational Group. Professional works performed by positions in this series involves providing a variety of services pertaining to the operation and administration of program areas and activities within an agency that cannot be adequately described by another state class. Positions coordinate and facilitate technologies, people and processes that relate to the delivery of products and services.

Functions include coordinating projects, supervising quality control and management procedures and managing the logistics of different program and any external vendors and/or partners involved in delivery of products and services. Examples of primary administrator duties include work that significantly affects the operation of a program area, formulation or execution of management policies or programs, and general management, operational and administrative work.

NOTE:

An applicant may meet the minimum qualifications for this job in one of two ways:
They may qualify through their work experience alone or through a combination of education and work experience. Six (6) years of administrative experience with at least two (2) years experience of at least one or all of the following:
State Personnel, human resources, or project management assistance.

OR

Bachelor's degree from an accredited institution in business, finance, accounting, public administration or a field of study closely related to the work assignment. AND Two (2) years of professional experience in administrative (or general clerical) experience or other closely related experience aligned to the work assigned to the position. OR Master's degree from an accredited institution in business, finance, accounting, public administration or a field of study closely related to the work assignment.

This experience must be substantiated within the Work Experience section of your application. "See Resume" will not be accepted. In addition, part-time work will be prorated.

PREFERRED AND ESSENTIAL

COMPETENCIES:

The preferred experience, competencies and abilities are highly desirable for this position and will be considered in selecting the successful candidate.

• Multi-tasking with competing deadlines and high level of dependency.
• Experience and proficiency in Microsoft Office and Google Suites.
• Experience in Smartsheets.
• Experience handling and processing sensitive and confidential information.
• Skilled in drafting communication announcements and email.
• Proactive problem-solving abilities
• Experience in customer service
• Understanding and some experience in personnel processes such as recruitment, position management, onboarding/off boarding, preferably Colorado State Personnel regulations.
• Ability to work independently.
• Strong communication and collaboration skills.
• Strong demonstrated ability to multitask and prioritize work activities to meet deadlines.
• Experience in setting goals and objectives and use time efficiently
• Experience in change management.
• Tactfully interacts with people and adapts interaction, communication, and conflict resolution styles effectively.

Conditions of Employment: A pre-employment background check will be conducted as part of the selection process. APPEAL RIGHTS:
An applicant who has been removed from consideration during the selection or comparative analysis process may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard…