Executive Administrative Assistant to Learning Services

Administrative Assistant

EFFECTIVE:
Available Immediately Position Type:
Non-Exempt 229 days/year 8 hours/day, Monday Friday, 7:30 AM 4:00 PM.

Note:

Occasional flexibility is required to support special events (e.g., early morning event setups or evening functions). Hours are adjusted accordingly during event weeks. Benefits Eligible:
Yes

POSITION SUMMARY:

This position is responsible for supporting the Learning Services department by performing administrative and secretarial functions for the Deputy Superintendent, Director of Secondary Success, Director of Learning Services, and the Learning and Assessment Coordinator. These duties include, but are not limited to, data entry, recordkeeping, database management, reporting, budgeting, inventory, purchasing, billing, preparing financials, renewing subscriptions, scheduling meetings, maintaining calendars, answering phones, routing calls, typing correspondence, analyzing reports, organizing and maintaining files, training, processing and distributing mail.

May assist with translation and/or communication using second-language skills, if applicable. Develop and promote good community relations among stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Provide excellent customer service. Manage employee files, including budget information, location, schedules, etc. Process purchase requests, invoices, timesheets, mileage reports, work orders, etc., using online systems. Generate, analyze, and submit required District, State, and Federal reports. Provide guidance, troubleshooting, and training on equipment or systems such as Frontline, Infinite Campus, iAttend, and Infinite Visions. Establish and maintain files, records, and subscriptions.

Create and maintain spreadsheets, forms, newsletters, bulletins, agendas, etc. Answer phones and route calls appropriately. Schedule and coordinate events, meetings, trainings, and activities. Maintain calendars for all team members. Order and maintain inventory. Actively participate in required training and audits. Establish student, staff, and parental rapport that allows for a proactive response to potential problems. Apply and implement knowledge, skills, and new understandings to support the system and processes.

Schedule, coordinate, attend, and take meeting minutes for the District Accountability Committee (DAC). Perform other related duties as assigned or requested.

SUPERVISION/TECHNICAL RESPONSIBILITIES:
Provide assistance with interviews, training new hires, assigning and directing work, providing performance feedback, addressing complaints, and resolving problems.

BUDGET AND/OR RESOURCE RESPONSIBILITIES:
Maintain accurate recordkeeping. Collaborate in creating and managing budgets for Learning Services, the Director of Secondary Success, Instructional Technology - PK-8 STEAM Coordinator, and the Learning and Assessment Coordinator. Submit accurate reports on time as funding may be associated.

EDUCATION/TRAINING/

EXPERIENCE:

High school graduate or equivalent. Bachelor's degree (preferred). Bilingual (preferred). Three (3) years of job-related experience (preferred). English fluency will be determined through the application and interview process.

LICENSES OR

CERTIFICATIONS:

Valid Colorado Driver's License. Current CPR and First Aid (preferred). Notary (preferred).

GENERAL EXPECTATIONS:
Demonstrates flexibility and adaptability in response to change. Possesses computer and technology skills (including the Google Suite) Effectively works with students from diverse backgrounds and abilities. Collaborates well with supervisors and co-workers. Capable of understanding and following both complex oral and written instructions. Able to perform duties independently with minimal supervision. Communicates effectively with the School District community. Skilled in analysis, instruction, negotiation, coordination, communication, problem-solving, and interpersonal interactions.

Proficient in comparing, computing, synthesizing, and evaluating information. Meets attendance standards and works the necessary hours to fulfill essential responsibilities. Maintains confidentiality. Upholds a generally positive attitude. Complies with all District policies and procedures. Adheres to federal and state laws, regulations, and policies.

ESSENTIAL

PHYSICAL REQUIREMENTS:

Frequent lifting 5 (five) to 10 (ten) pounds. Occasional lifting of up to fifty (50) pounds. Frequent sitting, bending, walking, and standing. Occasional stooping, kneeling, squatting, and reaching. Eye/hand coordination (e.g., typing, ten key). Concentrated reading/writing/mathematics. Visual concentration on equipment.

WORK ENVIRONMENT:
The noise level in the work environment is usually quiet. Mostly clean and comfortable.

REPORTS TO:

Deputy Superintendent

LOCATION:

Roscoe Davidson Administration Building SALARY:
Starting hourly rate $26.65 - $30.16 per hour, depending on education and related experience. BENEFITS:
At Englewood Schools, we provide a comprehensive benefits package designed to…