Office Manager

Office Manager Office & Facilities Management Position Summary The Office Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace.

This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth.

• Oversee daily office operations, ensuring a clean, organized, and fully functional work environment.
• Develop and implement office policies, procedures, and systems to improve operational efficiency.
• Manage office supplies, equipment inventory, and procurement processes.
• Coordinate office moves, space planning, and workspace configuration as needed.

• Serve as primary liaison with property management, building engineers, and maintenance teams.
• Oversee building access, security protocols, key management, and door hardware systems.
• Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements.
• Ensure compliance with building rules, regulations, safety codes, and COI requirements.

• Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.).
• Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality.
• Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly.
• Maintain a current directory of required and preferred vendors with contact information.

• Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities.
• Process invoices, purchase orders, and expense reports related to office operations.
• Prepare monthly and quarterly budget reports for leadership review.

• Act as the first point of contact for employee office-related requests, questions, and concerns.
• Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment.
• Plan and organize office events, team-building activities, and company gatherings.
• Support health and safety initiatives, emergency preparedness, and workplace wellness programs.

• Maintain effective communication channels between departments regarding office operations and updates.
• Prepare and distribute internal communications, memos, and office announcements.
• Coordinate with executive leadership on administrative priorities and special projects.

• Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms).
• Experience with facilities management systems, building access controls, and space planning tools.
• Strong organizational skills with meticulous attention to detail and ability to multitask.
• Budget management experience including expense tracking, forecasting, and vendor negotiations.
• Excellent written and verbal communication skills.

• Proven ability to manage multiple priorities in a fast-paced, dynamic environment.
• Strong interpersonal skills with the ability to build relationships at all levels of the organization.
• Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset.
• Experience supervising administrative staff or office support teams.

3–5 years of progressive experience in office management, facilities coordination, or administrative operations, preferably within commercial real estate, property management, corporate services, or professional services environments. Familiarity with building codes, safety regulations, and workplace compliance standards.

Bachelor's Degree in Business Administration, Facilities…