Office Manager

## Office Manager Apply locations:
Denver, COtime type:
Full time posted on:
Posted Todayjob requisition :
R0016539
** Office Manager
** Office & Facilities Management##
** Position Summary
** The Office Manager is responsible for ensuring the smooth and efficient day-to-day operations of the office environment. This role oversees administrative functions, facilities management, vendor coordination, and employee support services. The Office Manager serves as a central point of contact for office-related needs, working cross-functionally to maintain a productive, organized, and welcoming workplace. This individual will collaborate with leadership, property management, and external partners to uphold operational standards and support company growth.##

** Key Responsibilities**
* ** Office Operations & Administration*** + Oversee daily office operations, ensuring a clean, organized, and fully functional work environment.  + Develop and implement office policies, procedures, and systems to improve operational efficiency.  + Manage office supplies, equipment inventory, and procurement processes.  + Coordinate office moves, space planning, and workspace configuration as needed.
* ** Facilities & Building Management*** + Serve as primary liaison with property management, building engineers, and maintenance teams.  + Oversee building access, security protocols, key management, and door hardware systems.  + Coordinate with MEP firms and contractors for building maintenance, repairs, and improvements.  + Ensure compliance with building rules, regulations, safety codes, and COI requirements.
* ** Vendor & Contract Management*** + Source, evaluate, and manage relationships with office service vendors (cleaning, catering, IT, security, etc.).  + Negotiate contracts, service agreements, and pricing to ensure cost-effectiveness and quality.  + Monitor vendor performance, ensure SLA compliance, and resolve service issues promptly.  + Maintain a current directory of required and preferred vendors with contact information.
* ** Budget & Financial Oversight*** + Develop and manage the office operations budget, tracking expenses and identifying cost-saving opportunities.  + Process invoices, purchase orders, and expense reports related to office operations.  + Prepare monthly and quarterly budget reports for leadership review.
* ** Employee Experience & Support*** + Act as the first point of contact for employee office-related requests, questions, and concerns.  + Coordinate onboarding logistics for new hires including workspace setup, access badges, and equipment.  + Plan and organize office events, team-building activities, and company gatherings.  + Support health and safety initiatives, emergency preparedness, and workplace wellness programs.
* ** Communication & Coordination*** + Maintain effective communication channels between departments regarding office operations and updates.  + Prepare and distribute internal communications, memos, and office announcements.  + Coordinate with executive leadership on administrative priorities and special projects.##
** Required

Skills & Qualifications **
* ** Technical & Professional Skills*** + Proficiency with office management software and tools (e.g., Microsoft Office Suite, Google Workspace, project management platforms).  +

Experience with facilities management systems, building access controls, and space planning tools.  + Strong organizational skills with meticulous attention to detail and ability to multitask.  + Budget management experience including expense tracking, forecasting, and vendor negotiations.  + Excellent written and verbal communication skills.
* ** Leadership & Interpersonal Skills*** + Proven ability to manage multiple priorities in a fast-paced, dynamic environment.  + Strong interpersonal skills with the ability to build relationships at all levels of the organization.  + Self-starter with excellent problem-solving abilities and a proactive, solutions-oriented mindset.  + Experience supervising administrative staff or office support teams.
* ** Industry Experience*** +
** 3–5 years
** of progressive experience in office management, facilities coordination, or administrative operations, preferably within
** commercial real estate, property management, corporate services, or professional services
** environments.  + Familiarity with building codes, safety regulations, and workplace compliance standards.##
** Education & Certifications**
* ** Bachelor's Degree
** in Business Administration, Facilities Management, Communications, or a related field is
** required**.
* ** Associate's Degree
** with equivalent professional experience will be considered.##
** Additional Requirements
*** Ability to be on-site during core business hours with flexibility for occasional early morning, evening, or weekend needs.
* Ability to lift up to 40 lbs and perform light physical tasks related to office setup and maintenance.
* Strong commitment to fostering an inclusive, supportive, and collaborative…