Executive Operations Manager & Assistant to the CEO

Job Details

Job Details

Job Location:

Denver, CO 80231

Position Type:
Full Time Salary Range: $72,000.00 - $80,000.00 Salary/year Travel Percentage:
Negligible Job Shift: Day Job Category:
Admin - Clerical

The mission of Big Brothers Big Sisters of Colorado (BBBSC) is to create and support mentoring relationships that ignite the power and promise of youth. Our vision is for all youth to reach their potential. This is accomplished through partnering with youth mentees, parents/guardians, volunteers, local communities, and caring philanthropists. We are accountable for each child in our program achieving: higher aspirations, greater confidence, and better relationships, increased sense of belonging and community/school engagement, which contributes to improved mental health, avoidance of risky behaviors, and educational success

Our values are:
Belonging, Resilience, Accountability, Vision, and Empathy (BRAVE)

We are committed to ensuring that every employee has the resources, support, and opportunities they need to succeed, excel in their role, and make a lasting impact  organization is dedicated to fostering a safe and respectful environment where all individuals feel valued and empowered. We set clear expectations and provide the tools needed for every team member to contribute meaningfully to our shared mission.

We strive to create a workplace where everyone feels a sense of value and is equipped to make a positive impact in the community.

• 1,640 Youth Served
• Sustainable $4M revenue budget
• Big Vision 2:
• Every youth served graduates with a plan for their future and a mentor who has impacted them for a lifetime

The Executive Operations Manager & Assistant to the CEO provides high-level administrative support to the Chief Executive Officer by managing a complex schedule of board governance, fundraising, community engagement, travel, and organizational priorities while overseeing day-to-day office operations. The role also provides administrative support for approved cross-functional initiatives - including office operations, people and culture, and systems-related projects under the direction of the Senior Director of Systems Strategy & Organizational Effectiveness - to help ensure organizational priorities remain coordinated, efficient, and well supported through documentation, process improvement, technology, and administrative coordination.

• Serve as the primary point of contact for all matters related to the CEO, managing sensitive and confidential communication with discretion.
• Proactively manage the CEO’s calendar, including scheduling and prioritizing internal and external meetings and events.
• Oversee travel planning and logistics for the CEO and other staff, including flights, accommodations, conference registrations, and per Diem. Includes regular travel planning for the LAA Conference, BBBSA National Conference, and other engagements.
• Track and document CEO outreach and advocacy efforts.
• Administrative coordination, formatting, proofreading, and logistical support for presentations, speaking engagements, and internal initiatives.
• Assist with preparation and coordination of materials for internal meetings, Executive Board meetings, and CEO-led initiatives.
• Collaborate with the Marketing Team to ensure branded materials and presentations are available and customized for stakeholder meetings.
• Coordinate logistics and communication for CEO-led events and appearances.

• Serve as administrative liaison to the Executive Board of Directors, ensuring seamless communication and logistics.
• Schedule and support Executive Board committee meetings, including supporting preparation of agendas and meeting packets. This includes all communications and logistics for Executive Board meetings.
• Manage board calendars and support logistics for retreats, meetings, and recognition events.
• Facilitate the administrative functions of onboarding and offboarding Board members, including background checks, BBBS training, Basecamp training and maintenance, and…