Law Firm Receptionist

Job Summary

We are seeking a dynamic and professional Law Firm Receptionist to serve as the welcoming face of our legal practice. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be energetic, organized, and possess excellent communication skills, with the ability to handle multiple responsibilities efficiently.

If you thrive in a fast-paced environment and enjoy helping others, this is an exciting opportunity to contribute to a reputable legal team.

• Ensures the office is running smoothly and the office equipment (AV, copiers, printers, etc.) are maintained. Ensures copier/printer ink is in stock.
• Order office and kitchen supplies and keep both well stocked.
• Help coordinate functions and events.
• Set up the conference room and provide support in the preparation of meetings.
• Provide receptionist duties, including but not limited to, answering phone calls in a polite and professional manner and welcoming visitors and identifies the purpose of their visit before directing them to the appropriate department.
• Provide administrative support to office teams.
• Other duties, as assigned

The ideal candidate will possess strong organizational and multitasking abilities, demonstrating keen attention to detail in all aspects of the role. Effective communication skills are essential, as the Receptionist will be required to interact regularly with visitors, tenants, vendors, and internal team members.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• High School Diploma or GED equivalent
• 1-3 years Administrative Assistance and/or customer service experience
• Excellent proficiency in Office 365 applications and other reasonable software applicable to position and organizational needs

• N/A

• Good interpersonal and organizational skills
• Excellent written and verbal communication skills
• Ability to greet the public in a cheerful and helpful manner
• A positive attitude
• Must have patience and professionalism
• Must be able to work both independently and in a team
• Keen attention to detail and ability to manage deadlines
• Ability to follow directions from a supervisor
• Ability to understand and follow posted work rules and procedures
• Ability to accept constructive criticism

Ability to read and interpret documents such as safety rules, operating instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of people.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit. Repetitive hand/finger motion and close vision work are required due to the use of the computer and desk work. The employee must occasionally lift and/or move up to 15 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is generally quiet to moderate.

Featured benefits

Medical insurance, Vision insurance, Dental insurance, 401(k), Disability insurance

• High School Diploma

Pay: $22.17 - $23.84 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location:

In person