Business Operations Liaison for Chief Business Development Officer

Denver Economic Development And Opportunity Business Operations Liaison

The City and County of Denver offers a competitive salary commensurate with education and experience. The expected starting pay for this position is $26.84 - $33.55/hour, based on experience and education.

We also offer generous benefits for full-time employees which include but is not limited to:

• A guaranteed life-long monthly pension, once vested after 5 years of service
• 457B Retirement Plan
• 140 hours of PTO earned within first year + 12 paid holidays, 1 personal holiday, 1 Wellness Day and 1 volunteer day per year
• Competitive medical, dental and vision plans effective within 1 month of start date

In this position you can expect to work on site, three (3) days a week at:
Wellington

E. Webb Building – 201 W. Colfax Ave., Denver, CO 80202.

This position will serve as a trusted partner to executive leadership, providing high-level administrative, operational, and organizational support that enables the successful execution of strategic initiatives and day-to-day operations.

Executive and Administrative Support

• Provide comprehensive administrative support to executive leadership and division directors by managing complex calendars, coordinating recurring meetings, preparing agendas, and ensuring timely follow-up on action items.
• Coordinate recurring leadership meetings, budget discussions, strategic planning sessions, partner meetings, and division-wide team meetings while proactively resolving scheduling conflicts.
• Prepare presentations, reports, correspondence, briefing materials, and other executive-level communications.

Information and Communication Management

• Serve as the primary point of contact for internal and external inquiries by managing department shared inboxes, directing requests, and providing exceptional customer service.
• Maintain department-wide calendars, including executive office hours, organizational events, holidays, and other agency-wide scheduling needs.
• Coordinate MS Teams/Zoom webinars and virtual meetings, including technology management, interpreter coordination, recording preparation, and participant support.
• Develop and maintain tracking systems, reports, and organizational documentation to support executive decision-making and division operations.

Financial and Operational Coordination

• Coordinate purchasing and payment processes for memberships, sponsor ships, event registrations, travel expenses, subscriptions, office supplies, software renewals, and other operational expenditures while ensuring compliance with City policies and procedures.
• Monitor division expenditures, procurement activities, purchase card transactions, invoices, and operational budgets; prepare financial reports and maintain budget tracking tools for multiple cost centers.
• Manage office operations by coordinating supply inventories, equipment needs, conference room reservations, years-of-service recognition, and other administrative functions that support efficient business operations.

Program, Event, and Project Coordination

• Coordinate logistics for official functions, workshops, business development programs, executive meetings, community engagement events, team retreats, trainings, and stakeholder gatherings.
• Support initiatives such as business attraction programs, legacy business initiatives, international business development efforts, advisory board meetings, and other strategic projects by coordinating purchasing, logistics, scheduling, materials, and communications.
• Assist leadership with special projects and department-wide initiatives while ensuring deadlines and deliverables are met.

Travel Coordination

• Coordinate complex domestic and international travel arrangements for executives and staff, including airfare, lodging, registrations, passports, visas, travel authorizations, banking notifications, international phone plans, and related travel logistics.
• Ensure all travel documentation, approvals, and financial processes comply with City policies and timelines.

Reporting and Executive Support

• Compile, monitor, and maintain executive reports, weekly priority updates, leadership dashboards, budget summaries, membership and sponsorship tracking, and other operational metrics.
• Track deadlines, monitor action items, and provide executive leadership with timely information to support strategic planning and organizational decision-making.
• Recommend and implement administrative processes that improve efficiency, consistency, and customer service across the division.

Relationship Management

• Build collaborative relationships with City agencies, community organizations, vendors, business partners, and internal stakeholders to support division goals and executive priorities.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment while representing executive leadership and the department in a positive and professional manner.
• Assist as needed with agency project deadlines and reports with a team-based approach.

Ideal Candidate…