Commercial Project Coordinator

The ideal candidate will be responsible for documents, billing, and communications associated with past and current commercial construction projects. The coordinator will work with Project Managers & Superintendents to insure projects stay on schedule and compliant with company culture. With self motivation, organization and prioritization skills, this candidate will organize the necessary dosuments to ensure project success.

• Coordinate payment of inner office invoices and payment
• Verify invoices have appropriate approval from ownership
• Manage day to day office operations and office supply procurement
• Maintain regular communication with Project Management Team to insure expedited documents to clients.
• Provide accounts receivable support (occasional bank deposits)
• Maintain vendors & sub-contractor relationships by expediting issues to Project Managers & Ownership.
• Manage the entry of Vendor & Sub-contractor insurance documents.
• Maintain office commodities and manage repairs by subcontractors on Woodlake owned facilities
• Structure and maintain submittal logs and closeout packages

• Excellent verbal and written communication skills, problem solving skills, and attention to detail
• Ability to prioritize and multi-task
• Expertise in Microsoft Office Suite
• Well spoken and astute in email communication
• Experience with Red Team or Procore is a plus
• Certified Notary is a plus
• 2 years or more experience in project coordination
• General knowledge of construction accounting concepts and practices
• Capable of working independently
• Ability to set and achieve goals for each project
• Ability to complete assigned tasks accurately, timely and consistently
• Ability to meet deadlines timely, accurately, and consistently