Executive Admin

Provides high-quality administrative and operational support to ensure the seamless execution of day-to-day activities. This role works closely with senior executive support staff to manage logistics, coordinate scheduling, and support cross-functional initiatives. The ideal candidate is detail-oriented, highly organized, and able to manage multiple priorities in a fast-paced environment.

Qualifications & Requirements:

• Associate or Bachelor’s degree
• Experience supporting senior executives
• Strong organizational and time-management skills

Indicators & Attributes for Success:

• Effective and decisive decision-making skills
• Business acumen
• Customer/Client focus
• Critical evaluation
• Organizational and prioritization skills
• Accountability
• Ethical practice
• Flexibility
• Must be sensitive to Corporate needs, employee goodwill, and the business needs

Primary Responsibilities:

• Manage complex calendars, schedule meetings, and coordinate executive travel arrangements.
• Oversee the Master Executive Scheduler calendar and inbox, ensuring accuracy, alignment, and timely communication. (Ex. Culture Club, Office Events, Holiday Invites).
• Coordinate logistics for catering, accommodations, and special requests for executives and visitors.
• Investor Relations calendar management, conference scheduling and all aspects of Quarterly Earnings preparation.
• Plan and execute cross-functional events, including logistics, vendor coordination, and on-site support. (ExTech Days, RedM, Senate Luncheon).
• Prepare and support meetings end-to-end, including setting up Zoom/virtual platforms, testing technology, and ensuring conference rooms and meeting spaces are fully equipped and ready.
• Support the distribution and logistics of company publications and reports, including shipping and mailing efforts (Annual Reports, BHLs).
• Coordinate document management activities, including organizing, preparing, and notarizing official documents.
• Expense report, reconciliations and direct bill management.
• Maintain confidentiality and ensure smooth office operations through proactive problem-solving.

Working Conditions/Environment:

• Operates in a professional and/or business casual office environment.
• Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones.
• Evening and weekend work may be required as job duties demand.

$75,000/YR - 95,0000/YR

Compensation for the role will depend on a number of factors, including a candidate’s qualifications, skills, competencies, and experience and may fall outside of the range shown.

At LOS, our total employee benefits include, but are not limited to, the following:

• Voluntary Life Insurance for Employee, Spouse, & Child(ren)
• Employee Basic Life and AD&D Insurance – Company Paid
• Short Term & Long Term Disability – Company Paid
• 401(k) or Roth 401(k) Retirement Plan, plus a company match