Administrative Assistant

Administrative Coordinator / Order Entry Specialist

Location:

Denver, CO (On-site)

Schedule:

Monday-Friday, flexible 8-hour shift between 7:00 AM and 5:00 PM

Employment Type:

Full-Time

Position Summary

We are seeking a detail-oriented and proactive Administrative Coordinator / Order Entry Specialist to support our busy distribution operation in Denver. This role is ideal for someone who enjoys working in a fast-paced environment, thrives on accuracy, and takes pride in providing exceptional support to both internal teams and customers.

The successful candidate will play a key role in processing customer orders, coordinating with dealers, managing purchase orders, supporting invoicing activities, and ensuring smooth day-to-day office operations. This position requires excellent organizational skills, strong attention to detail, and the ability to effectively prioritize tasks in a high-volume environment.

Key Responsibilities Order Processing & Customer Support

+ Accurately enter and manage a high volume of customer orders across multiple accounts.

+ Coordinate will-call orders, ensuring customer pickup dates are confirmed and warehouse fulfillment processes are communicated effectively.

+ Process purchase orders for online orders, freight orders, and backordered products.

+ Communicate with dealers via phone, email, and online channels regarding order status, damages, returns, replacements, and general inquiries.

+ Maintain accurate records and documentation related to orders and customer communications.

Administrative & Operational Support

+ Assist with daily invoicing processes by matching warehouse documentation, scanning completed order records, and submitting files to the corporate invoicing team.

+ Complete end-of-day administrative tasks related to warehouse order fulfillment activities.

+ Answer incoming phone calls and direct callers to the appropriate team members.

+ Provide general office support, including maintaining office supplies, replenishing copier paper, and supporting order processing systems.

+ Collaborate with warehouse and office staff to ensure seamless day-to-day operations.

Team Support

+ Proactively identify opportunities to assist coworkers and support business needs.

+ Prioritize daily responsibilities based on urgency and business impact.

+ Maintain a positive, team-oriented attitude while adapting to changing priorities.

Required Qualifications

+ 1-2 years of administrative, office support, customer service, or front desk experience.

+ Strong attention to detail and organizational skills.

+ Ability to perform repetitive tasks with a high degree of accuracy throughout the workday.

+ Strong verbal and written communication skills.

+ Ability to receive feedback constructively and apply coaching effectively.

+ Demonstrated ability to manage competing priorities and stay organized in a fast-paced environment.

+ Proactive mindset with a willingness to assist others and contribute to team success.

+ Interest in building a long-term career within a growing organization.

Preferred Qualifications

+ Previous order entry experience in a distribution, manufacturing, wholesale, or logistics environment.

+ Experience processing purchase orders and supporting invoicing functions.

What Makes You Successful

+ You are highly detail-oriented and take pride in accurate work.

+ You enjoy structure, process, and consistency.

+ You can effectively prioritize tasks and adapt to changing business demands.

+ You are dependable, coachable, and eager to contribute wherever needed.

+ You take initiative rather than waiting to be asked for help.

Work Environment

+ Fully on-site position

+ Collaborative office and warehouse environment.

+ Standard business hours are Monday through Friday, with flexibility to work an 8-hour schedule between 7:00 AM and 5:00 PM.

+ Employees may choose either a 30-minute or 1-hour lunch break.

Why Join Us?

This is an excellent opportunity to join a stable organization where you can build long-term career growth while becoming an integral member of a supportive team. You'll have the opportunity to make an impact every day through customer support, operational excellence, and cross-functional collaboration.

Equal Opportunity

Employer:

We are committed to creating an inclusive workplace and welcome applicants from all backgrounds and experiences.

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Job Type & Location

This is a Contract to Hire position based out of Denver, CO.

Pay and Benefits

The pay range for this position is $24.00 - $24.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

- Medical, dental & vision
- Critical Illness, Accident, and Hospital - 401(k) Retirement Plan
- Pre-tax and Roth post-tax contributions…