Legal Administrative Assistant

General

Purpose:

In coordination with the Practice Group team, provides administrative support to attorneys, paralegals, legal assistants, legal specialists and other colleagues as needed and requested.

• Understands the specific needs and business of the practice group.
• May assist with the business intake process – run adversary searches, draft screening memos and engagement letters and open new files.
• Manages administrative tasks as requested, including, but not limited to, processing and disseminating mail, preparation of audit letter responses, billable time input, expense reports, check requests and reviewing client billing statements.
• In partnership with the travel vendor, effectively schedules and manages travel arrangements as requested.
• Assists as needed with all in-office tasks/requests, projects, overflow work, administrative work and other duties as required (i.e., copying, scanning, filing, preparation of binders, document organization, etc.) to support and aid in the workloads of timekeepers, legal assistants, legal specialists and other colleagues throughout the firm.
• Ability to create and edit documents in Microsoft Office with a high level of attention to detail.
• Effectively manages workflow and priorities.
• Proactively supports the team and demonstrates a positive and collaborative approach to working with others.
• May manage logistics for internal and/or external meetings.
• May provide backup support in other areas, such as reception.
• Communication
  - Understands the importance of and demonstrates verbal, written, and non-verbal communications.
• Organizing & Planning
  - Proactively takes actions, finds solutions, and displays skills to be efficient and productive.
• Customer/Client Experience
  -Creates a consistent and exceptional experience for others, whether directly to external clients/customers or indirectly through internal support, that elevates the overall perception of the firm.
• Job Knowledge & Technical Skill
  - Demonstrates an understanding of objectives, duties, responsibilities, and expectations of the job with exceptional quality work.

Job Qualifications (Education, Experience and Certification):

• High school education with 3+ years office support experience. Experience working in a law firm a plus.
• Accurate typing; working knowledge of personal computers; strong knowledge and skills in MS Outlook, Word, Excel, PowerPoint and Adobe Acrobat; excellent grammar, spelling, punctuation and proofreading skills.
• Knowledge of basic office equipment (i.e., copier, scanner, telephones, etc.).
• Aptitude to learn new computer programs.
• Excellent professional communication and interpersonal skills to deal with a wide variety of people inside and outside the firm.
• Excellent organizational skills to handle multiple priorities and the work assigned by several attorneys, paralegals, legal assistants, legal specialists and other colleagues throughout the firm.
• Ability to maintain composure, behave professionally and work effectively under pressure to meet tight deadlines.
• Excellent judgment, problem solving and decision-making skills to handle a variety of responsibilities under general supervision.
• Ability to work effectively independently and as part of a team.

Schedule:

For the first 90 days of employment, this position will be in-office every day. After completion of 90 days, this position may allow for a hybrid schedule generally in-office a minimum of three (3) days per week in the Denver office. Additional days in-office may be required depending on business need and the demands of specific tasks. The hybrid work structure may change at any time, including the number of in-office days requirement.

Physical Requirements:

While performing the duties of this position, the employee must have the ability to sit, stand and/or walk for extended periods of time; manipulate (lift, carry, move) weights of at least ten (10) pounds; have repetitive wrist/hand/finger movement to work on a computer and/or related office equipment; speak clearly and concisely so listeners can understand; and regularly understand the speech of another person.

The physical demands described here are representative of those that must be met by this position to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Professional office atmosphere; exposure to computer screens. Sedentary work that primarily involves sitting or standing for prolonged periods. Position may require occasional off-hour meetings and events.

The work environment characteristics described here are representative of those this position may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Note:

This job description is intended to convey information essential to understanding the scope of the job and the general nature and level of work performed by job…