Research Services Senior Professional, Senior Pre-Award Specialist

Research Services Senior Professional, Senior Pre-Award Specialist

University of Colorado Anschutz Department:
School of Medicine, ACCORDS

Job Title:

Research Services Senior Professional, Senior Pre-Award Specialist Position #:– Requisition #:40832

Job Summary:

The Adult and Child Center for Outcomes Research and Delivery Sciences (ACCORDS) is a program of research within the University of Colorado Anschutz, School of Medicine. The Program conducts comparative effectiveness, health outcomes, health services, and primary care research. The Grants and Contracts Specialist will function as ACCORDS research support, including research grants, investigator-initiated studies, and program grants. This individual will act as a resource for ACCORDS and will be expected to work independently as well as collaboratively with ACCORDS Principal Investigators (PI's) during the grant/contract process including, but not limited to development, submission, receipt, and reporting.

The Senior Preaward Specialist is responsible for the interpretation and compliance with Federal, State, private foundation, and University policies and procedures as they relate to grant and contracts submission, receipt, management, and reporting.

• Grant Proposal Coordination (75%):
  Works independently as a senior preaward specialist to coordinate all preaward grants and contracts activity as assigned. Monitors and reports on significant changes and updates to NIH, AHRQ, PCORI and other sponsor policies and processes as necessary. Prepares and reviews complex, multi-year budgets prior to submission to federal, state, university and private sponsors for grants, fellowships, contracts, and industry contracts.
  
  Applies appropriate employee compensation rates, fringe benefit rates, and approved escalation rates to budgets as needed. Advises PIs of budgetary restrictions and applicability of indirect cost rates for various locations and types of proposals per submission guidelines. Processes routing and final submission packets to sponsors in either electronic or paper format, including all compliance and regulatory documents and ensuring all sponsor guidelines and university policies are complied with.
  
  Coordinates the preparation of both sponsor and institutional forms to ensure all signatures are obtained, and deadlines are met. Responds to requests from funders for information/clarification needed for funding decisions including preparation of just-in-time information and/or budget revision and justification. Works with the Office of Grants and Contracts (OGC) to identify cost-sharing in proposals to ensure accurate accounting. Acts as a liaison between OGC and the sponsor ensuring the timely execution of all awards.
  
  Acts as liaison between Children's Hospital Colorado, OGC and ACCORDS as needed for grant proposals and subcontracts. Maintains current electronic files on all grant and contract submissions. Creates and maintains SharePoint reports and grants database entries for use by leadership and the research administration including, but not limited to, a 30/60/90 report, volume report, and active award report.
• Award Administration (15%):
  Works independently with PI's and the OGC to coordinate the receipt of funded proposals. Collaborates with OGC to ensure new and established projects are set up correctly in the University financial system, and all necessary invoicing has been received and payments scheduled when appropriate. Reviews Notices of Awards as received to ensure University compliance and notifies and discusses with PI's any restrictions or issues involved in these Notices.
  
  Confirms and updates budget set up according to approved budget and initiates invoice scheduling when appropriate. Coordinates the execution and setup of subcontracts. Supports and ensures PI's complete all necessary progress reporting and non-competing continuation routings
• Other (10%):
  Assists in the training of junior research administrators on new proposal routings, subcontract routing and continuation routing and reporting Maintains an accurate and comprehensive database of all grants and contracts submitted (funded, in review, not funded) including proposed dates, direct and indirect costs, PIs, personnel, senior/key effort committed, sponsors, award 's, project title, and a short descriptor. Maintains knowledge of current and new CU and funding agency policies.
  
  Responds to requests for salary information, biosketches, other support documents and proposed subcontracts for research faculty and PRAs. Provides direction to department faculty and research staff regarding Federal, State, private foundation, and University policies and procedures as related to grant and contracts submission, receipt, management, and reporting. Attends local and national conferences and trainings regarding sponsored research programs. Participates in committees pertaining to process improvement, strategic planning, and organizational development as assigned.

Work…