Executive Operations Manager

Colorado Hospital Association (CHA) is the leading voice of Colorado’s hospital and health system community. Representing more than 100 hospitals and health systems throughout the state, CHA serves as a trusted, credible and reliable resource on health issues, hospital data and trends for its members, media, policymakers and the general public. Through CHA, Colorado’s hospitals and health systems work together in their shared commitment to improve health and health care in Colorado.

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The Executive Operations Manager serves as a trusted strategic and operational partner to the President & CEO. This position combines sophisticated executive operations support with Board governance coordination to ensure the effectiveness of the Office of the President & CEO.

This is not a traditional executive assistant role. The position anticipates needs, identifies emerging issues, and prepares decision-ready information. The successful candidate exercises exceptional judgment, discretion, and initiative, as well as awareness of the environment in which the association and CEO operate so that work can be contextualized internally and externally.

The role requires regular (4 days/week initially) in-office presence to support the President & CEO, Board and executive meetings, external relationships, and responsiveness to priorities.

This position offers meaningful exposure to health care policy and administration through close work with hospital CEOs, board members, and senior stakeholders, supporting strategic initiatives and gaining insight into association and hospital leadership.

• Serve as a trusted partner and extension of the President & CEO, anticipating needs, identifying priorities, and proactively addressing issues that could affect executive effectiveness.
• Strategically manage the President & CEO's calendar, with minimal oversight, by evaluating competing requests, aligning time with priorities, resolving conflicts, and ensuring adequate preparation, travel, and decision-making time.
• Assist in the coordination and preparation of executive briefings, background materials, talking points, and correspondence for meetings, travel, speaking engagements, and external interactions.
• Independently resolve routine executive and organizational matters while exercising sound judgment regarding issues that require the President & CEO's attention.

• Coordinate strategic initiatives on behalf of the President & CEO by clarifying expectations, monitoring progress, and ensuring timely follow-up.
• Coordinate Executive Leadership Team meetings, retreats, and planning sessions, including materials, logistics, decision documentation, and action-item tracking.
• Coordinate executive travel, conferences, and external meetings, including itineraries, reservations, briefing materials, and expense reporting.
• Develop and maintain efficient Executive Office systems, workflows, files, templates, and tracking tools that improve effectiveness.

• Manage administrative and governance details for the Board of Trustees, Executive Committee, Nominating Committee, and other assigned governing bodies.
• Prepare and distribute Board books and committee materials; maintain governance calendars, official records, minutes, resolutions, action items, and required follow-up.
• Support annual governance processes, including committee appointments, Board orientation, meeting calendars, evaluations, and other recurring governance requirements.
• Maintain trusted relationships with Board members, hospital and health system executives, the American Hospital Association, policymakers, community partners, vendors, and other external stakeholders.
• Perform other duties as assigned.

• Bachelor’s Degree or equivalent relevant experience
• Minimum of 5 years of progressively responsible experience supporting a CEO, C-suite executive, or senior organizational leader in a complex professional environment
• Intermediate to advanced proficiency…