Executive Assistant to the Founder

KM Partners
• National Retained Executive Search & Advisory Services

KM Partners is an entrepreneurial, national retained executive search, professional recruitment, and advisory services firm with dedicated practice areas in Housing, Commercial Real Estate, Impact Investments, Infrastructure and Renewable Energy. We partner with clients to recruit and place industry-specific professionals across occupations, including C-level executives, middle management, and experienced associates throughout the United States.

KM Partners is seeking a highly organized, tech-forward Executive Assistant to serve as the operational backbone of the Founder’s professional and personal workflow. This is a high-impact role for a proactive leader who thrives on structure, anticipates needs before they arise, and leverages technology and AI to drive efficiency at every level.

• Proven executive support experience in a fast-paced, entrepreneurial environment
• A systems thinker’s mindset — building repeatable processes, checklists, and operating manuals
• Comfort and fluency with AI tools, CRM platforms, and productivity technology
• A driver personality with a collaborative, service-oriented communication style
• The judgment and confidence to act independently and the humility to ask when unsure

As KM Partners scales, the Founder requires a trusted operational partner to protect their time, drive execution on strategic priorities, and ensure nothing falls through the cracks. This role exists to bring focus, structure, and accountability to a high-energy, high-volume environment — freeing the Founder to operate at their highest and best use.

• Own the Founder’s calendar end-to-end — scheduling, time-blocking, and protecting focused work periods
• Proactively consolidate calls and meetings to minimize context-switching
• Set Do Not Disturb blocks and enforce availability boundaries with diplomacy and tact
• Conduct daily morning briefings to review schedule, priorities, and goals
• Manage end-of-day check-ins to track completion and roll forward incomplete items

• Collaborate with the Founder to define and track daily, weekly, and long-term goals
• Maintain clear action item logs from every meeting, call, and discussion — with assigned owners and deadlines
• Drive EOS implementation and support systematic goal-setting and accountability rhythms
• Proactively identify and resolve superfluous issues before they reach the Founder’s purview
• Build and maintain checklists, project trackers, and pipeline reports across all business functions
• Identify, evaluate, and implement AI tools and automation to streamline repetitive workflows
• Utilize AI platforms (e.g., ChatGPT, Claude, Notion AI, etc.) to draft communications, summarize content, and accelerate task execution
• Manage and optimize CRM (Bullhorn) — ensuring timely data entry, documentation, and pipeline accuracy
• Synchronize technology across Founder’s devices (iPhone, Apple Watch, Alexa) with reminders, alerts, and integrations
• Build and maintain email rules, folder structures, and automation to achieve inbox zero discipline
• Create templates for recurring communications, client outreach, and internal documentation
• Support adoption of new platforms and tools across the team as the company scales

• Monitor and manage the Founder’s inbox — triage, respond, delegate, and elevate with sound judgment
• Ensure all emails and voicemails are responded to within 24 hours or tracked for follow-up
• Draft, proofread, and send executive communications on behalf of the Founder
• Own scheduling communications with clients, candidates, and vendors end-to-end
• Manage Linked In — monitor messages, draft responses, support content strategy, and grow network in target sectors (Affordable Housing, Senior Housing, Impact Investment)

• Oversee documentation and CRM accuracy for job orders, interviews, contracts, and client records
• Track closings, projected fees, and BD pipeline — maintaining real-time visibility for…