Administrative Assistant to CIO

Administrative Assistant to CIO

Location
:
Downtown Denver, CO 80202

Schedule: Monday-Friday, 8:00 AM-5:00 PM; hybrid with a minimum of 3 days onsite, (expect full weeks onsite when the CIO is in town)

Compensation: $26 - $45per hour equivalent to $54, base salary plus 15% target bonus;
This will be an hourly position.

Travel: 2-4 offsite events annually (typically CO, CA, or TX) - this role helps plan events and attend

We are seeking a highly organized, proactive Administrative Assistant to provide high-level support to the Chief Information Officer (CIO) and help enable the effectiveness of a larger IT leadership team. This role is ideal for someone who thrives in a fast-paced environment with shifting priorities, brings strong executive support experience, and is comfortable supporting a technology organization. You’ll manage complex calendars, travel, expenses, meeting logistics, and follow-up items while exercising sound judgment and discretion with confidential information.

• Manage and protect the CIO’s calendar across a hybrid, multi-location environment; resolve scheduling conflicts and shifting priorities.
• Coordinate internal and external meetings (virtual, hybrid, and onsite), including agendas, materials, conference rooms, catering, and communications.
• Arrange travel (flights, hotels, ground transportation, itineraries) and handle last-minute changes smoothly.
• Prepare, submit, and track expense reports and related administrative documentation.
• Keep the CIO organized and prepared for key meetings by compiling briefing materials, presentations, and background documents.
• Monitor communications and follow-up items; maintain action lists and ensure commitments are tracked to completion.
• Support the operating rhythm of the IT leadership team (leadership meetings, planning sessions, team events, recurring cadences).
• Provide limited administrative support to other IT leaders as needed, while keeping primary focus on the CIO.
• Set up and troubleshoot routine meeting technology needs (Microsoft Teams, displays, A/V, conferencing tools) and coordinate with technical support when needed.
• Build and maintain professional documents including presentations, spreadsheets, reports, and schedules using Microsoft 365 tools.

• 5+ years of experience supporting a senior leader/executive in an administrative or executive assistant capacity.
• Strong proficiency with Microsoft 365, especially Outlook, Teams, PowerPoint, Excel, and Word.
• High confidence with technology; comfortable supporting an IT leader and working around collaboration/conference-room tools.
• Strong organization, prioritization, and time-management skills with excellent attention to detail.
• Professionalism, discretion, integrity, and strong judgment with sensitive/confidential information.
• Clear, effective communication skills and the ability to build relationships across all levels of an organization.
• High school diploma/GED required (additional education is a plus).

• Experience supporting leaders in an IT organization or strong interest/education in IT.
• Experience planning offsites/events and coordinating logistics across distributed teams.
• Industry knowledge (energy/industrial terminology) helpful but not required.

Benefits summary

• Comprehensive health coverage options, including PPO and HDHP plans with fully covered preventative care.
• Dental insurance covering preventative services at 100% and basic procedures at 80% following a $50 deductible.
• Vision benefits through the VSP network, featuring a $15 copay for eye examinations.
• Retirement savings via a 401(k) program with a 6% company match.
• Participation in the Employee Stock Purchase Plan at a 15% discounted rate.
• Access to HSA, FSA, disability insurance (short and long-term), basic life/AD&D, and voluntary life options.
• Holistic wellbeing resources: EAP, caregiving assistance, financial planning, virtual wellness classes, and various lifestyle discounts.
• Competitive PTO accrual calculated based on your total career administrative tenure- a significant advantage for experienced professionals.
• Supplemental employee perks:
• Monthly cell phone stipend of up to $100 for business-related usage.
• Annual fitness and wellness reimbursement up to $600.
• Tuition assistance for approved educational courses up to $6,750 per year.
• Financial support for adoption-related expenses up to $5,000 per event.
• Generous employee referral bonuses reaching up to $3,000.