Administrative Assistant

Description

Are you ready to bring your professional skills and Catholic faith together to support the mission of the Church? The Archdiocese of Denver is seeking a reliable, organized, and mission-driven Administrative Assistant to support a dual role: (1) assisting the HTC (Holy Trinity Center) Director of Hospitality with the daily operations of the HTC; and (2) providing organized, professional, and mission-focused administrative support to Archdiocesan Committees, the Chief Human Resources Officer (CHRO), and the Chief Financial Officer (CFO).

• Live Your Faith: Be part of a workplace where Catholic values are celebrated and integrated into daily life.
• Mission-Driven Work: Your contributions will have a lasting impact on our Church and community.
• Dynamic Work Environment: Working on cross-functional service teams to work directly with parish teams as an extension of their local team.

• Support the daily operation and hospitality of the HTC by assisting with meetings, ministry gatherings, events, guest accommodations, room setup, catering, supplies, facility readiness, and coordination of maintenance needs.

• Setting up folders
• Reminders to contributors
• Teeing up documents for revision (Memo, Agenda, Minutes, Summary, Dividers)
• Workflow communication through approval process
• Final document formatting
• Email to committee members
• Compiling summary drafts for AFC

• Quarterly IRFT report to depositors
• Yearly audit - minutes
• Yearly archiving of minutes to Karyl
• Annual letter to Bp. Berg
• Monthly IC Scorecard reporting (4 groups)
• Yearly COI report
• Annual Report Listing

• Maintaining contact info on members
• Preparing Onboarding/offboarding letters and decrees
• Sending reminders on term endings
• Maintaining information on board/committee membership requirements
• Coordinating onboarding meetings; providing background materials
• Invitation for Christmas party assistance
• Collecting Conflict of Interest forms
• Answer questions and provide help as needed

• Work with principals on annual meeting schedule (AB, VG, COO, CFO, Chairs, Key Staff)
• Send invitations
• Updating invitations with Teams info and member changes
• Work with Events and HTC on scheduling and meals
• Coordinate HTC or alternate conference rooms
• Schedule tech help as needed

• Request printed copies or other needs from Events team
• Attend meetings via Zoom
• Note follow-ups and deliverables
• Assist members with materials access, Zoom issues
• Attendance
• Prepare minutes

• Manage Teams recordings (sending, scheduling & deleting)
• Maintain and update procedure descriptions
• After meetings, make any required changes to meeting minutes
• Archive copies of final documents
• Maintain files for each committee's activities (Teams and SharePoint)

• Executive & Calendar Support: Provide day-to-day administrative support to the CFO and CHRO, including calendar and meeting coordination, correspondence and document preparation, expense reports and approvals, and tracking action items and deadlines.

• Be a fully initiated Catholic in communion of the Catholic Church and intentionally loving out the five precepts of the Church (CCC 2041 – 2043).
• Align with the values and mission of the Catholic Church in an Apostolic Age.
• Strong commitment to Catholicism and the New Evangelization, with the ability to collaborate, coordinate team efforts, and serve others in support of the Church’s mission.
• High school diploma or equivalent required; associate’s degree or higher preferred.
• 2–4 years of administrative, hospitality, event, or office support experience preferred.
• Experience with financial processing (invoices, expense reports, budget support) preferred.
• Excellent attention to detail, follow-through, and ability to manage competing priorities.
• Strong written and verbal communication skills, with experience preparing documents, agendas, or meeting materials.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Ability to work independently, respond…