Executive Assistant

Title:

Executive Administrative Assistant

Pay: $34.00-$39.00/hr

Location:

Denver, CO

Schedule:

Hybrid, 3-days/week on-site

Duration:
Initial 4-Month Contract, possibility for extension

We are seeking an experienced Executive Administrative Assistant to provide high-level administrative support to multiple executives and senior leaders. This role requires exceptional organizational skills, discretion, and the ability to manage complex schedules, travel logistics, confidential information, and cross-functional coordination in a fast-paced environment.

• Provide administrative support to multiple executives and senior leaders across the organization.
• Perform general administrative duties including data entry, document preparation, filing, ordering office supplies, copying, and printing.
• Maintain confidential files and handle sensitive information with discretion.
• Monitor executive email inboxes, research inquiries, and respond on behalf of leadership as appropriate while serving as a liaison to internal and external stakeholders.
• Manage complex calendars across multiple time zones, prioritizing meetings, resolving scheduling conflicts, and ensuring executives are prepared for upcoming commitments.
• Schedule, record, and coordinate team meetings using approved AI transcription tools.
• Coordinate team events, off-site meetings, and business dinners.
• Maintain and update conference schedules to support executive planning and travel preparation.
• Coordinate domestic and international travel arrangements, including flights, accommodations, ground transportation, and itineraries while ensuring compliance with company travel policies.
• Manage travel documentation including passports, visas, electronic travel authorizations, arrival documentation, and other required travel credentials.
• Prepare comprehensive travel itineraries detailing transportation, lodging, meetings, dining arrangements, and key contacts.
• Track conference registration deadlines and coordinate one-on-one meeting requests to maximize executive schedules.
• Respond quickly to travel disruptions, itinerary changes, and cancellations while maintaining clear communication with travelers.
• Coordinate with internal travel, safety, security, and risk management teams when travel-related issues arise.
• Prepare, reconcile, and submit executive expense reports.
• Coordinate departmental projects from planning through completion.
• Provide guidance or mentorship to junior administrative staff as needed.
• Assist with onboarding activities for new employees and interns.
• Perform additional administrative duties as assigned.

• High school diploma or GED required; associate's or bachelor's degree preferred.
• Minimum of 3-5 years of administrative support experience, including experience supporting senior leadership.
• Excellent interpersonal and customer service skills.
• Strong organizational and time management skills with the ability to prioritize multiple tasks independently.
• Excellent written and verbal communication skills.
• Strong attention to detail and problem-solving abilities.
• Ability to maintain confidentiality while handling sensitive information.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and other business software.
• Experience using travel booking and expense management platforms.
• Comfortable using standard office equipment.
• Willingness to work occasional evenings, weekends, holidays, or overtime on short notice when business needs require.