Administrative Assistant

This position is responsible for performing a variety of administrative support including calendar maintenance and scheduling, phone responsibilities, travel arrangements, expense reports, presentation preparation, meeting coordination, budget preparation and reporting, recordkeeping, and other activities.

• Provides administrative support to organization/department. Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare. correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and email.
• Maintains files, records, calendars, and diaries.
• Arranges business travel, coordinate meeting arrangements, and/or track expenses.
• Serves as a liaison between executives, managers, staff, customers, and visitors.
• Researches and summarizes complex information in preparation for meetings and special projects.
• Drafts responses to correspondence, research and compiles information for special projects, or prepare reports as required.
• Procures office supplies when inventory is low.
• Participate in other projects or duties as assigned.

• High School Diploma required.
• Three (3) plus years of experience performing administrative duties supporting multiple managers.
• Or equivalent combination of education and/or experience.
• Excellent organizational skills to manage multiple tasks, prioritize work effectively, and meet deadlines.
• Ability to plan and coordinate schedules, meetings, appointments, and travel arrangements efficiently.
• Strong verbal and written communication skills, ability to effectively communicate across all levels of the organization.
• Ability to use discretion and maintain confidentiality.
• Strong attention to detail.
• Proficient in Microsoft Office Suite products including Outlook, Excel, Word, and PowerPoint.
• Ability to complete complex assignments requiring significant judgment, initiative, and problem solving skills.
• Ability to be flexible and adaptable to handle changing priorities, deadlines, and unexpected situations.

Salary: $18.81 – $25.00

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of the position. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the job.

Primarily seated work; extensive computer and telephone use; occasional standing, walking, reaching, bending, and lifting up to 10 lbs.