Data Management Specialist

About Us
:
Planned Parenthood is committed to creating a dynamic work environment that values diversity, equity, inclusion, respect, integrity, customer focus, and innovation. We are committed to creating a welcoming space for all people on our staff, in our health centers, and in our community. We do this by tending to the team, respecting and honoring all people, jumping in, trying and learning, caring for our business, and returning to our mission.

Abortion Care
:
At PPRM, we all work in abortion care. This role supports abortion care through direct clinical triage, patient education, and follow-up, ensuring timely and empathetic support to those navigating abortion services.

Our Ideal Candidate:

• 1 year of experience in data entry, report creations, and data analysis.
• 1 year of prior experience working in fundraising or perhaps at another Planned Parenthood affiliate, in any department.
• You are well-versed with Microsoft Office Suite, especially Excel and Word. Prior experience with Every Action, Mobile Cause, or Omatic strongly preferred.
• Adapting and learning new software systems.
• You consistently communicate ethically and effectively, both verbally and written.
• You demonstrate proficiency with Raiser’s Edge or another comparable constituent record management system.

We encourage applicants from all locations to apply; however, preference may be given to candidates currently living in Colorado.

What You'll Do:

• You’re knee-deep in our databases, ensuring that they reflect current, accurate, and complete donor data.
• You have an eye toward policies and procedures and ensure others on the team have the requisite understanding and skills of our data systems as well.
• Maintain integrity of Raiser’s Edge (CRM) and RE-NXT databases by creating and updating donor and gift records.
• Respond to and process information from various sources including donors, staff, third party platforms, Planned Parenthood Federation of America (PPFA), etc.
• Assist in maintaining written policies and procedures for Raiser’s Edge database. Maintain donor and gift records by processing and entering all gifts into Raiser’s Edge within established timeline using appropriate coding, ensuring compliance with donor intent and archival of gift documentation. This includes gifts made online, via stock, EFT, cash, checks, credit cards, pledges, pledge payments, and in-kind gifts.
• Manage and analyze data to create streamlined imports of contribution and donor data utilizing Import-o-Matic software.
• Produce queries, exports, imports, and reports, including monthly, quarterly, yearly, ad-hoc financial and activity reports, mailing lists, and data clean-up projects.
• Key contributor to the team, you engage directly with internal and external parties focused on donor contact, inquiries, and acknowledgement. Your efforts help ensure our collective work yields the dollars and the donor experience that maintains and enables expansion of our work.
• Serve as primary contact for incoming calls and emails related to donations and correspond with donors in a timely manner to resolve inquiries.
• Manage gift acknowledgement process by drafting, editing, and regularly updating timely IRS-compliant acknowledgement for all contributions.
• Support stewardship program with list production, donor phone calls,
• Support and help implement the Health Center/Patient Donation Program by facilitating staff trainings and tracking and reporting progress.
• Maintain other records including but not limited to procedural documents and audit files.
• Work with Development team members to create and adhere to the strategic plan and annual budget. Supports the Development leadership to achieve desired fundraising goals.
• Support team and agency-wide objectives through, but not limited to…