Administrative Coordinator

Overview

FMI's Management Consulting Group is seeking a highly organized, responsive and detail-oriented individual to join its growing Strategy Practice as an Administrative Professional. The ideal candidate is a strong collaborator who thrives in a fast-paced environment, can effectively manage multiple priorities and takes pride in delivering high-quality work.

FMI's Management Consulting Group is seeking a highly organized, responsive and detail-oriented individual to join its growing Strategy Practice as an Administrative Professional. The ideal candidate is a strong collaborator who thrives in a fast-paced environment, can effectively manage multiple priorities and takes pride in delivering high-quality work. In this role, you will support a group of partners and consultants, helping facilitate efficient day-to-day operations through a variety of administrative and project-related responsibilities.

This may include project setup, calendar and meeting management, client interview coordination, preparation and proofreading of client deliverables, invoicing and billing support, and maintaining project documentation. This is a full-time opportunity based in our Cherry Creek office in Denver, Colorado. This position follows a hybrid work schedule, with three days per week in the office and two days working remotely.

All applicants for employment must be legally authorized to work in the U.S. on a full-time basis. Visa sponsorship is not available at this time.

• Support multiple partners and consultants simultaneously, effectively managing competing priorities and deadlines.
• Set up new projects, including coordinating project numbers, entering project information and invoice plans, and creating Teams channels for project collaboration.
• Manage calendars and schedule meetings with internal and external stakeholders.
• Coordinate client meetings and interviews as needed.
• Assist with the preparation of presentations, proposals and other client deliverables, including light research and ensuring. materials reflect FMI's branding and professional standards.
• Proofread documents and presentations for spelling, grammar, formatting and branding.
• Produce final documents in electronic or printed format as needed.
• Create basic surveys, collect results and provide data for consultant review.
• Create and maintain tracking sheets and reports for client and prospect activity.
• Process employee expenses, subcontractor fees, client invoices and billing accurately and in a timely manner.
• Communicate with clients regarding invoicing questions and payment delays at the direction of consultants.
• Maintain and file final project documentation.
• Provide administrative support to the team as needed.
• Perform other duties as assigned.

• Associate degree from an accredited college or university preferred
• Six or more years of experience in an administrative support role or equivalent position
• Excellent organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Strong attention to detail and commitment to producing high-quality work
• Excellent interpersonal and customer service skills with the ability to build effective working relationships
• Excellent written and verbal communication skills
• Strong listening skills and the ability to ask thoughtful questions to ensure understanding
• Ability to adapt to change and work effectively in an evolving environment
• Ability to collaborate with and support individuals at all levels of the organization
• Ability to work effectively both independently and as part of a team
• Strong working knowledge of Microsoft Office Suite; experience with Net Suite, Salesforce, Qualtrics and Zoom is preferred
• Willingness and ability to learn and adopt…