Administrative Assistant, Facilities

Title:

Administrative Assistant, Facilities

ABOUT ADVANCED ENERGY

Advanced Energy (Nasdaq: AEIS) is a global leader in the design and manufacturing of highly engineered, precision power conversion, measurement and control solutions for mission-critical applications and processes.

AE’s power solutions enable customer innovation in complex applications for a wide range of industries including semiconductor equipment, industrial, manufacturing, telecommunications, data center computing and healthcare. Advanced Energy has devoted four decades to perfecting power for its global customers and is headquartered in Denver, Colorado.

WHY BE A PART OF ADVANCED ENERGY?

Some people say it’s like working in the best of two worlds. We operate like an agile, growing, small company – you can see your work make a difference to the company every day. Things move quickly and you can see and feel it. At the same time, we’re a global company founded in 1981 and have been publicly traded for more than 28 years.

We have a strong cash position, deep trust and partnership with leading customers, a global best-in-class operations capability, and a proven leadership team. We have a track record and resources to make things happen both organically and inorganically. Being part of a nimble company with a solid foundation attracts team members that are capable, driven and like a challenge. Our employees collaborate and know how to have fun inventing, working, building and winning together.

At our core, we are Advanced Energy – powering the future, together.

POSITION SUMMARY:

Do you enjoy helping others and keeping operations organized? In this role, you'll serve as a welcoming presence for employees, customers, vendors, candidates, and visitors while providing key administrative support across the organization. From coordinating purchase orders to maintaining facilities service requests and supporting various departmental needs, you'll play an important role in creating a positive workplace experience.

RESPONSIBILITIES:

• Deliver professional, responsive, and welcoming customer service to employees, visitors, vendors, and other front desk guests.
• Manage Facilities billing processes, including tracking, processing, and maintaining records of invoices and related documentation.
• Provide administrative support to the Facilities team, including purchase order creation and tracking, data entry, and management of the Facilities ticketing system.
• Assist with the administration and coordination of Facilities programs and initiatives.
• Provide administrative support to Facilities and other departments as needed.
• Coordinate incoming and outgoing mail services and assist with shipping and receiving activities as required.
• Order and maintain office, facility, and operational supplies and equipment.
• Ensure the reception area remains organized, professional, and welcoming at all times.
• Support Facilities-related projects and operational improvement initiatives.
• Partner with the Events team to coordinate meeting room logistics, setup, and support for onsite events.
• Perform other duties and special projects as assigned.

WORK ENVIRONMENT:

• Environment:
  Standard office environment; occasional need to lift 30 lbs. (or more with a two-person lift)
• Works independently and effectively in a dynamic environment with varying workloads, utilizing standard office equipment and technology.

QUALIFICATIONS :

• Demonstrates professionalism in interactions with employees, visitors, vendors, and business partners.
• Strong verbal and written communication skills.
• Ability to manage multiple priorities, organize work effectively, and meet deadlines.
• Strong attention to detail and data entry skills.
• Proficiency with standard office technology and systems.
• Ability to work independently…