Administrative Assistant Lakewood

Administrative Assistant Federal Contract Administrative Support

Lakewood, CO | Full-Time Contract | On-Site

Join a high-impact federal operations team supporting critical infrastructure and national security operations. The Administrative Assistant I provides comprehensive administrative and operational support to the Western Area Power Administration (WAPA), ensuring efficient execution of mission-critical functions across headquarters and regional teams.

This role supports a wide range of administrative services, including records management, scheduling, reporting, travel coordination, and compliance-related activities, while handling sensitive and controlled information in accordance with federal standards.

Compensation & Benefits

• Competitive annual compensation
• Health, dental, and vision coverage
• Retirement plan with employer contribution
• PTO and paid holidays
• Short- and long-term disability coverage

Career Growth

• Exposure to federal HR operations and shared services
• Opportunity to support high-visibility personnel programs
• Collaborative team environment
• Long-term contract stability

• Provide comprehensive administrative support services to ensure efficient office operations

• Perform typing, copying, scanning, filing, and document preparation

• Maintain office calendars, schedules, and publications

• Prepare and compile reports, presentations, and spreadsheets

• Manage incoming and outgoing mail, fax, and telephone communications

• Schedule meetings, appointments, and training activities

• Prepare agendas, record meeting minutes, and track action items

• Coordinate logistics for conferences and meetings, including materials preparation

• Track due dates and deliverables as directed by leadership

• Arrange travel and process vouchers using Concur

• Provide Concur training to contractor staff

• Support timekeeping processes (e.g., ATAAPS) and assist with corrections as needed

• Submit reimbursement and IT service requests on behalf of staff

• Maintain and update department files, records systems, and document repositories

• Support records retention, naming conventions, and SOP development

• Manage electronic and hard copy filing systems to ensure accessibility and compliance

• Update and maintain SharePoint and myWAPA sites

• Ensure all documentation is properly logged, structured, and retrievable

• Prepare correspondence and finalize documents including letters, memoranda, and reports

• Review documents for compliance with WAPA standards, including grammar, formatting, and clarity

• Proofread and route official correspondence for leadership review and approval

• Handle and safeguard sensitive information, including:

  • Controlled Unclassified Information (CUI)
  • Personally Identifiable Information (PII)
  • Protected Health Information (PHI)
  • Privacy Act data

• Ensure compliance with WAPA security policies, procedures, and federal regulations

• Maintain personnel contact records and secure document handling practices

• Support Performance Assurance Program coordination, including scheduling assessments

• Assist with threat information gathering and reporting activities as directed

• Track and support administrative requirements for HQ and regional security operations

• Support onboarding and offboarding processes

• Perform credentialing duties in accordance with Homeland Security Presidential Directive 12 (HSPD-12)

• Additional duties as assigned

Required

• High School Diploma or equivalent (GED);
  Associate’s or Bachelor’s degree preferred
• Relevant administrative experience supporting federal or compliance-driven environments
• Experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple tasks and prioritize…