Office Manager & Executive Assistant

Job Summary

CRL Associates is seeking an experienced part-time Office Manager and Executive Assistant for our Denver-based government relations, public affairs, land use, and strategic communications firm. The role oversees office operations, business and HR administration, and support for CRL’s co-owners and staff. We seek a reliable, proactive professional with strong organization, communication, technology, judgment, discretion, and follow-through.

CRL Associates is seeking an experienced part-time Office Manager and Executive Assistant. Our Denver-based firm works in government relations, public affairs, land use, and strategic communications. This position oversees daily office operations, business administration, and human resources administration, while providing executive assistant and administrative support to CRL’s co-owners and staff.

We are looking for a reliable, proactive professional who takes ownership of their work and maintains a consistent in-office presence. Strong organizational, business administration, communication, and technology skills are essential, along with the ability to manage multiple priorities, anticipate needs, and follow through independently. The ideal candidate should bring a warm, professional manner to the office, exercise sound judgment, handle confidential matters with discretion, and keep a busy office running smoothly.

• Keep the office, building and common areas clean, orderly, stocked, and welcoming. Monitor office and kitchen supplies and equipment, coordinate cleaning, and address upkeep needs. Coordinate in-office meetings and events, including scheduling, setup, refreshments, technology needs, and takedown and cleanup.
• Handle mail each workday; promptly handle checks, invoices, and time-sensitive items. Coordinate deposits and approved payments, track completion, and prevent delays.
• Coordinate building vendors, maintenance, snow removal, and HVAC service. Compare bids and vendor terms and route contracts or significant expenses for approval. Coordinate safety-related maintenance and flag concerns. Manage general building inquiries, shared files, records, and service requests.
• Coordinate with IT consultants and vendors; manage service requests, assist CRL employees with technology needs and issues.

• Coordinate timely payroll processing and 401(k) and profit-sharing plan administration, including employee updates and coordination with the firm’s advisors.
• Work with the firm’s outside accounting team on financial records, budgeting support, billing, receivables, payables, and client onboarding and offboarding.
• Manage insurance administration across the firm’s business coverage and employee benefits, including renewal calendars, broker coordination, enrollment changes, documentation, and payment follow-through; bring coverage and cost decisions to the co-owners.
• Own day-to-day HR administration, including on/off-boarding, orientation, office access, personnel records, tracking leave, and handbook updates. Handle routine employee questions and coordinate with outside providers, bringing matters requiring owner decisions to the co-owners.
• Maintain business and lobbying filing calendars, including the Colorado Secretary of State periodic report and Denver and Aurora lobbying requirements. Prepare and submit assigned filings following staff or owner review, send reminders, and retain filing confirmations.
• Prepare client agreements and contracts using approved templates and maintain executed copies.
• Identify and implement approved improvements to office tools, digital filing, and workflows. Document procedures and help staff use systems…