Administrative Assistant to Head of Middle Market

Administrative Assistant

We have an exciting position open for a highly motivated and professional Administrative Assistant to join U.S. Bank supporting our Head of Middle Market in the Denver Tower office. The position requires a person who goes beyond traditional support and is ideal for someone who's eager to contribute to high-impact, strategic work while excelling at the essentials like calendar management, expense reporting, and travel coordination.

You'll be the right hand to a dynamic executive, keeping them on track, anticipating needs, and proactively managing what's ahead. Think of yourself as the engine behind his success: organized, energetic, and always a few steps ahead. If you bring enthusiasm and a spark to your work and love to thrive in a fast-paced environment plus find fulfillment in making things run smoothly, this could be the role for you.

Being an Administrative Assistant at U.S. Bank will provide you with a rewarding career opportunity to be part of a large financial institution and the demonstrated experience working closely across business lines within the organization.

Essential Functions

• Manage executive priorities, track strategic initiatives and action items, and ensure follow-through across a broad network of stakeholders and business partners.
• Manage complex calendars/scheduling
• Oversee expense reports
• Coordinate meetings, prepare executive-level presentations, interact with cross-functional teams/business lines, and synthesize complex business topics into clear, compelling narratives for senior leadership audiences.
• Work on highly visible projects (some may be highly technical in nature, including working with data)
• Program management

Preferred Skills/Expertise

• Organization & Planning:
  Demonstrate exceptional organization to juggle multiple calendars, deadlines, priorities. Demonstrate self-motivation to anticipate potential issues, accurately assess and resolve problems before they escalate
• Develop executive level content including presentations, talking points, and strategic materials by translating business strategy, data, and insights into impactful storytelling for executive, board, and stakeholder audiences.
• Communication
  
  Skills:
  
  Demonstrated strong verbal and written communication skills for interacting with team members, preparing presentations, coordinating meetings, and conveying information clearly and professionally
• Proactive Problem-Solving:
  Proven experience identifying issues, analyzing information, applying sound judgment, and developing effective solutions. Demonstrates strong critical thinking skills, intellectual curiosity, and the ability to navigate ambiguity while supporting executive-level decision making.
• Interpersonal
  
  Skills:
  
  Proven experience building and maintaining positive relationships with colleagues and cross-functional teams
• Administrative Assistant Team Coordination:
  Demonstrated experience working with administrative assistants across the bank to manage key team issues
• Time Management:
  Demonstrated experience managing multiple priorities, tasks, and deadlines
• Adaptability:
  Proven experience adapting to changing priorities and work environments, especially in a dynamic environment that involves working on various projects
• Confidentiality:
  Proven experience handling sensitive information with discretion and diplomacy
• Customer Service Orientation:
  Demonstrated focus on providing excellent service to internal and external stakeholders
• Technical Proficiency:
  Strong proficiency in Microsoft products (Teams, PowerPoint, Excel), AI, and other business tools. Demonstrated experience using technology platforms to solve problems, communicate, manage projects and adapt to new technologies
• High school diploma or equivalent, bachelor's degree is preferred
• 5+ years of experience in administrative and support staff activities; some experience in Finance is preferred

If there's anything we can do to accommodate a disability during any portion of the application or hiring process, please refer to our disability accommodations for applicants.

Benefits:

Our approach to benefits and total rewards considers our team members' whole selves and what may be needed to thrive in and outside work. That's why our benefits are designed to help you and your family boost your health, protect your financial security and give you peace of mind. Our benefits include the following:

• Healthcare (medical, dental, vision)
• Basic term and optional term life insurance
• Short-term and long-term disability
• Pregnancy…