Fleet Rental Coordinator

Job Title: Fleet Rental Coordinator

Reports To: VP of Fleet

Location: Denver, CO

Other

Location:

Congruex Footprint

Employment Status: Full – time, Non-Exempt (Hourly)

Compensation: $31 - $39 per hour

We will determine pay rate based on skills and experience in relation to the function of the role, as well as equity to employees in the same or similar roles.

Congruex was formed in 2016 to take advantage of historic demand for digital connectivity.

Our founders are deeply rooted in the industry and have collectively built some of the country’s largest communications infrastructure.

We design and build digital infrastructure across the nation by providing engineering, construction, and specialty solutions with integrated delivery or as a la carte service. The work we do enables everything in the modern world to operate, from healthcare and energy to transportation and social interactions.

Our vision is to be the best provider of digital infrastructure solutions in the U.S. and our core values of GRIT connect everything we do. Will you join us?

The Fleet Rental Coordinator is responsible for centrally managing and optimizing Congruex’s rental equipment operations across all regions. This role serves as the primary point of control for rental activity, ensuring equipment is sourced efficiently, utilized effectively, and returned on time.

The Coordinator drives accountability across project teams, enforces rental processes, and provides visibility into rental performance, costs, and vendor utilization. This individual plays a critical role in reducing rental spend, improving operational discipline, and ensuring alignment with Congruex’s preferred vendor strategy.

• Own and manage the full lifecycle of rental equipment, including request intake, sourcing, delivery, utilization tracking, and return.
• Coordinate daily rental needs across multiple regions, ensuring timely delivery and pickup to support field operations.
• Monitor active rentals and proactively drive timely returns to minimize unnecessary costs.
• Enforce internal rental processes, including approvals, proper job coding, and documentation.
• Prioritize internal fleet utilization before securing external rentals.

• Track and report on rental duration, utilization, and overdue equipment across all projects.
• Proactively identify and escalate overdue or underutilized rentals to project teams and leadership.
• Drive accountability with field and project teams to ensure adherence to rental policies and timely returns.
• Establish and monitor key performance indicators (KPIs) related to rental efficiency and cost control.

• Ensure consistent utilization of Congruex’s preferred and national rental partners.
• Identify and flag off-contract or non-compliant rental activity.
• Support Procurement team with negotiation and enforcement of national pricing agreements with key vendors (e.g., United Rentals, Sunbelt, Premier Truck Rental, Enterprise).
• Serve as the primary point of contact for rental vendors, resolving issues related to delivery, billing, and equipment quality.

• Maintain accurate, real-time records of all rental equipment in fleet management systems.
• Provide centralized visibility into rental activity across all regions.
• Ensure all rented equipment meets company safety and operational standards prior to deployment.

• Analyze rental spend, utilization trends, and vendor performance to identify cost-saving opportunities.
• Partner with Fleet leadership to reduce rental costs through improved utilization and vendor alignment.
• Review and reconcile vendor invoices to ensure accuracy and compliance with agreed rates.
• Provide detailed reporting to support project billing, forecasting, and financial tracking.

• Coordinate with maintenance and operations teams to ensure equipment readiness and compliance.
• Support efficient dispatch and allocation of equipment to minimize downtime.
• Promote and uphold Congruex’s safety standards across all rental activities.