Lease Administration Specialist; Contracts

Description

Contract Analyst

At Core Site, we empower a more connected future through high-performance data centers and interconnection solutions. Recognized as a trusted partner in digital transformation, our strategically located facilities and innovative services enable businesses to connect, collaborate, and grow in an ever-evolving technological landscape.

This role sits at the intersection of Sales, Legal, Finance, Operations, and Customer Support, making it a key contributor to Core Site's customer experience and revenue operations. As a Lease Administration Specialist, you will play an important role in ensuring customer agreements are accurately executed, maintained, and communicated throughout the organization. You will work with enterprise systems such as Salesforce, collaborate with teams across the business, and help drive operational excellence through accurate contract administration and process improvement.

As a member of the Accounting team, the Lease Administration Specialist provides support in the areas of license and lease administration within  and verifies that license and lease updates—including new and expansion sales, renewals, relocations, move-outs, and assignments—are accurately processed. This position reports to the Lease Administration Supervisor and partners with teams throughout the organization, including Accounts Receivable, Accounts Resolution, Billing Assurance Analysts, Operations, Facilities, Legal, Accounting/Finance, Internal Audit, Sales, and Senior Management.

The ideal candidate is highly organized, detail-oriented, and enjoys collaborating across teams to support business processes, maintain data accuracy, and contribute to operational efficiency.

• Work closely with Sales, Legal, and Senior Management teams to facilitate customer and Core Site countersignatures and ensure information presented on customer contracts and entered into  is accurate.
• Ensure license and lease information is accurately entered into the  contract repository upon contract execution and that all required documentation is obtained and communicated in a timely manner to the appropriate Core Site teams.
• Review customer Certificates of Insurance (COIs) and partner with the Client Services team to address outstanding issues.

• Partner with cross-functional teams to identify process improvements and system enhancements that streamline Lease Administration workflows.
• Participate in special projects, including Sales training initiatives, data quality improvement efforts, and process enhancement activities.
• Promote and demonstrate behaviors consistent with Core Site's culture and Guiding Principles.

• Interact with various departments across the organization to share knowledge, support business objectives, and promote best practices.
• Build effective working relationships with stakeholders across Sales, Legal, Finance, Operations, Facilities, Internal Audit, and Senior Management.

• Self-starter who works well under pressure in a high-volume environment, produces accurate and timely results, and responds proactively to change.
• Ability to manage and prioritize a workload queue effectively.
• Excellent organizational skills and attention to detail while maintaining the ability to see the bigger picture.
• Strong analytical and problem‑solving skills with accountability to monthly and quarterly financial deadlines.
• Ability to comprehend, analyze, and interpret complex business documents, lease/license agreements, and detailed financial summaries.

• Excellent interpersonal, verbal, and written communication skills.
• Ability to explain processes and hold business partners accountable for following established procedures.
• Thrives in a team‑oriented environment and collaborates effectively across multiple departments.
• Successful track record of working with customer and company personnel at all levels.

• Understanding of billing and accounts receivable systems and related business…