Meeting and Events Planner

Western Veterinary Partners (WVP) is a private equity-backed company that acquires, invests in, and supports veterinary practices and animal hospitals throughout the Western United States. WVP is a highly acquisitive organization focused on continued growth and expansion into new markets and states. Following acquisition, WVP partners with its hospitals to support the non-clinical side of the business by providing industry‑proven operational, financial, and administrative services.

• Develop and implement a comprehensive meetings and events strategy that supports WVP’s organizational goals and professional development initiatives.
• Partner with leadership, business development, recruiting, and operations teams to design impactful events that support company growth and engagement.
• Manage program logistics and participant coordination for internal training programs such as WVP Dental U and other company initiatives.

• Plan and execute multiple meetings and events simultaneously, managing all logistical elements including RFPs, venue sourcing and selection, contract negotiation, budget management, vendor coordination, on‑site execution, post‑event reconciliation and reporting.
• Coordinate event production including audio/visual, staging, technology needs, and event materials.
• Design and manage attendee experience including registration, communications, and attendee flow.
• Develop detailed operational plans and manage on‑site teams to ensure seamless event execution.

• Build and maintain strong relationships with third‑party vendors including hotels, venues, transportation providers, catering partners, registration platforms, and production teams.
• Negotiate contracts, pricing, and concessions to ensure optimal value and service quality.
• Partner with internal stakeholders to align event objectives, manage expectations, and ensure successful program outcomes.
• Collaborate with the procurement team on sponsorship opportunities and conference partnerships.

• Develop and manage event budgets, ensuring cost‑effective delivery while maintaining high‑quality standards.
• Track financial performance across events including budget forecasting, expense monitoring, and reconciliation.
• Review and verify vendor invoices and hotel billing to ensure accuracy prior to approval.
• Provide post‑event financial analysis, metrics, and reporting.

• Oversee online event registration systems including:
  • Registration site development, attendee communications, event promotion and save‑the‑date campaigns, reporting and attendee tracking.
• Manage event websites, communications, and participant engagement tools.
• Maintain accurate attendee records and respond to attendee inquiries.

• Analyze event performance using surveys, attendance data, financial metrics, and stakeholder feedback.
• Develop post‑event reports that provide insights and recommendations for future events.
• Continuously refine event processes and best practices to improve efficiency, attendee experience, and ROI.

• Ability to align event strategy with organizational goals and growth initiatives.
• Skilled at managing multiple complex events simultaneously while maintaining timelines, budgets, and quality standards.
• Proven ability to negotiate contracts, manage vendor partnerships, and deliver high‑quality service experiences.
• Strong budgeting, forecasting, and financial reconciliation capabilities.
• Exceptional attention to detail with the ability to oversee logistics, technology, and on‑site execution.
• Effective communicator with strong interpersonal skills and the ability to collaborate across all levels of the organization.
• Able to anticipate challenges, resolve issues quickly, and adapt in fast‑paced environments.
• Skilled at designing engaging and seamless event experiences that maximize participation and value.

• Bachelor’s degree in business administration, Hospitality Management, Event Management, or related field.
• 5+ years of…