Procurement Analyst

About this position

About Prime Data Centers

Prime Data Centers develops, acquires, and operates data centers for some of the world's largest enterprises. A private firm owned by a group controlling $6 billion in assets, with a 15-year tenure in technology and real estate development, Prime provides customers with ownership options and dynamic leasing models, defining a true corporate partnership.

About the role

Our procurement function is young, growing fast, and deliberately built to operate above its weight class. This is a team where early‑career professionals get real exposure to complex commercial programs — and where strong performers move quickly. If you're looking for a place to learn procurement the right way, from the ground up, this is it.

What you'll do

• Receive, review, and process purchase requisitions, ensuring required information is complete and routed correctly for approval.
• Assist in drafting and issuing Purchase Orders under the guidance of senior procurement team members.
• Maintain accurate PO logs and open commitment trackers, flagging discrepancies or missing confirmations to the appropriate manager.
• Follow up with internal stakeholders and suppliers to confirm delivery schedules and resolve basic order status inquiries.

• Assist in the administration of procurement contracts, including tracking key dates, milestones, and renewal windows.
• Help maintain the centralized contract repository, ensuring executed agreements are accurately filed and accessible.
• Support internal signature and approval workflows for contracts and amendments.
• Learn to work with standard contract templates and flag areas requiring legal or management review.

• Coordinate the vendor onboarding process, collecting required documentation such as intake forms, insurance certificates, and compliance records.
• Enter and maintain accurate supplier information in procurement and ERP systems, ensuring records are complete and up to date.
• Communicate with vendors during the onboarding process to gather missing information and resolve setup issues.
• Partner with Accounts Payable to ensure new suppliers are correctly configured for payment processing.

• Assist in maintaining vendor risk registers, tracking the status of supplier compliance documentation such as insurance, certifications, and safety records.
• Support baseline risk reviews by gathering publicly available supplier information and summarizing findings for manager review.
• Flag suppliers with lapsed documentation or identified compliance gaps to the relevant category manager.
• Help track contractual obligations and delivery commitments, escalating deviations as directed.

• Assist in building and maintaining procurement reporting outputs including PO trackers, spend summaries, and vendor status logs.
• Support data hygiene efforts across procurement systems—identifying errors, missing fields, or inconsistencies and correcting them under manager direction.
• Help prepare materials and data summaries for internal procurement team meetings and project reviews.
• Learn to use procurement data to identify patterns, flag risks, and support decision‑making by senior team members.

• Serve as a point of contact for basic procurement inquiries from internal teams including construction, finance, and project management.
• Assist with the coordination of RFQ and RFP processes, including organizing vendor responses and building comparison summaries.
• Support the team in developing and maintaining procurement templates, checklists, and process documentation.
• Take on additional procurement support tasks as directed, with an expectation that responsibilities will grow as performance and capability develop.

• Bachelor's degree in Supply Chain, Business, Finance, Operations, or a related field — or equivalent practical experience.
• 0–2 years of professional experience; internship or co‑op experience in procurement, supply chain, finance, or operations is a plus.
• Strong attention to detail and a genuine commitment to…