Event Planner - Daniels Fund

Overview

Event Planner

Daniels Fund

Denver, Colorado

Daniels Fund is a private charitable foundation dedicated to making life better for people in Colorado, New Mexico, Utah, and Wyoming through its grants program, scholarship program, and ethics initiative. The foundation aims to reflect Bill Daniels’ directives, values, and leadership style.

For more information about Daniels Fund and its impact, visit the foundation’s website.

The Event Planner designs and delivers purposeful gatherings that unite people to connect and celebrate the impact of Bill Daniels and the Daniels Fund. From concept to post-event evaluation, this role ensures that each detail reflects a greater purpose. The Event Planner blends hospitality, strategy, and technology to deliver high-quality, data-informed events that strengthen relationships and help inspire others to carry forward the Daniels Fund’s enduring legacy of generosity.

The Event Planner is a new role at Daniels Fund and will join a small, high-performing team that works closely with senior leadership and staff. The position facilitates both planning and execution, with the team acting as stewards of Bill’s values and resources.

The Event Planner will:

• Support the coordination and execution of 60+ events annually, spanning all event elements—from concept development and budgeting to logistics management and post-event evaluation.
• Work with leadership, internal teams, and other stakeholders to define event objectives and ensure alignment with organizational goals.
• Manage on-site event operations, including setup, coordination, and troubleshooting.
• Conduct post-event evaluations to measure success and identify opportunities for improvement.
• Source, negotiate, and manage relationships with vendors, venues, and service providers.
• Develop detailed event timelines, floor plans, and schedules to ensure seamless execution.
• Manage event budgets, track expenses, and provide regular financial updates to leadership.
• Manage event invitation lists, RSVPs, and guest communications using Salesforce and event technology platforms.
• Oversee event invitations, registration materials, and related communications in collaboration with internal teams.
• Ensure compliance with safety, health, and legal regulations for all events.
• Stay abreast of event industry trends, technologies, and best practices to bring fresh and innovative ideas.
• Maintain accurate event and guest data within Salesforce, ensuring data integrity, reporting accuracy, and timely updates.
• Prepare post-event reports and insights, including attendance metrics, budget performance, and qualitative feedback, to support continuous improvement.
• Assist with special projects and perform other duties as assigned.
• Work evenings, weekends, and travel as needed.

This is a full-time position based in Denver, Colorado.

You are mission-oriented and values-aligned. You have a passionate commitment to Bill Daniels’ mission and values and an eagerness to incorporate his thinking into activities. You understand the foundation’s obligation to adhere to Bill Daniels’ principles, style, and direction. You value the Fund’s uniqueness, reputation, and impact and are aligned with Bill Daniels’ values to advance his legacy.

To learn more about Bill Daniels, please visit the Daniels Fund website.

You are an effective planner and prioritizer. You enjoy managing and coordinating events, especially the challenge of managing multiple events simultaneously. You are determined to achieve deadlines and adjust to changing priorities or challenges that arise.

You demonstrate a high level of excellence. You always represent yourself and your organization professionally and competently, striving for high standards and attention to detail.

You are customer-service driven. You are a natural host who goes the extra mile to ensure others are satisfied in a timely fashion. You are helpful and empathetic with a talent for putting people at ease.

You are agile and stay calm under pressure. You can juggle multiple tasks and transition smoothly between them, handling surprises with confidence.

You are an excellent communicator and collaborator. You use…