Anthology & Catalogue Coordinator, Contractor; Temporary

General Summary of Duties:

Young Arts is seeking a detail-oriented, highly organized temporary Anthology & Catalogue Coordinator to assist with the design, minor layout or editorial changes and edits, and production of the 2027 National Young Arts Week Anthology & Catalogue— a print and digital collection showcasing selected young artists’ works across Visual Art, Photography, Design, Film, and Writing. This role serves as the central point of coordination between the hired Editor, Discipline Coordinators, the Communications team, and outside external printers, ensuring that artworks and written pieces are collected, reviewed, edited, and produced on schedule for both print and digital (Issuu) release.

This is a temporary contractor role requiring close collaboration across departments and vendors, strong project tracking management, and hands-on follow-through from initial content collection through final book delivery and distribution. This contractor position will span from November 1, 2026 through project completion, January 30, 2027. An extension to the contract may be considered contingent on business needs.

Direct Reporting:

• The Anthology & Catalogue coordinator reports directly to the Senior Director, Early Recognition Programs.

• Serve as the primary point of contact for the hired Anthology & Catalogue Editor and manage the project timeline
• Work with Discipline Coordinators to confirm Writing, Film, Visual Art, Photography, and Design selections
• Collect and circulate edits to selected Winners for review; track and confirm final edits
• Coordinate final edits pre-print with the Editor and relevant staff
• Maintain a checklist of Winner information across all five disciplines

• Maintain and update project folders for compiling writing documents and tracking drafts
• Track key production deadlines
• Send final files to the printer and coordinate PDF page galleys for Winners to review before print
• Confirm book delivery to the Young Arts campus ahead of the National Young Arts Week deadline, January 2027

Safety Responsibilities:
Adhere to all safety and security policies of the organization including those pertaining to physical safety and practices. Report any potential or actual violations to security and HR as appropriate.

To be successful in this role, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Commitment to Young Arts’ values of excellence, collaboration, community, experimentation, respect, and integrity as key strategies toward creating and supporting empathy, a sense of belonging, and humanity to foster the greatest potential for innovation, creativity, and collaboration.
• Prior experience in publications, editorial coordination, or project management is required, and a plus if, in an arts or education setting
• Experience working with editors, designers, or printers on a print publication is preferred
• Strong organizational skills; comfortable managing multiple contributors, disciplines, and vendors against a shared deadline
• Experience working with Adobe managing files and comfortable building layout and graphic design
• Excellent written and verbal communication skills; comfortable calling artists/Winners directly to confirm details
• Ability to work cross-functionally with Discipline Coordinators, Communications, and external vendors
• Evidence of strong leadership skills, including decisiveness, emotional intelligence, prioritization, negotiation, and equanimity in a fast-paced environment.

• $2,…