On-Site Reservations Supervisor — Hospitality Lead

Apply now to join the world of VIBE DINING as a key part of the guest experience!

Looking for a fast-paced, high-energy opportunity that keeps you connected to the hospitality industry? Our call center offers an excellent chance to transition from the restaurant while staying engaged in the dynamic world of hospitality.

This is an in-office position located at 1624 Market St., Denver, CO 80202. The individual hired for this role is expected to be on-site and work in the office each day. Remote or hybrid work arrangements are not available for this position.

New pay incentive:

We offer a pay incentive for evenings and weekends to reward our hardworking team members.

Take advantage of this opportunity to boost your earnings!

Call Center Perks:

• Full time employees receive $250 monthly commuter bonus/parking benefit
• $2.00 an hour extra incentive on Saturday and Sunday
• Two meals provided to Call Center Team Daily
• Flexible scheduling options to accommodate work-life balance

Shifts available: This is not your standard 9-to-5 job

Our business hours: 6am-1am daily, with a wide range of possible shifts depending on availability. Examples include 6am-2pm, 10am-6pm, 2pm-10pm, 5pm-1am.

The Reservations Supervisor is primarily responsible for overseeing the day to day operations of the Reservations Department, ensuring that agents are following procedures and providing first rate service by effectively taking reservations and communicating guest inquiries accurately in a friendly and courteous manner; demonstrating patience, empathy, adaptability, consistency, clear communication, and knowledge necessary; have exceptional time management skill, an admirable work ethic, upbeat attitude and the ability to use positive language.

Most communication is handled over the phone although some processes are dealt with via written communication. This position may be required to work nights, weekends and holidays.

• Oversee Reservation Agents
• Monitors and evaluates phone calls and emails ensuring agents are following TOG standard procedures
• Weekly full venue checks using Open Table to ensure agents are following procedures and monitor overbooking/irregular patterns
• Assign daily tasks and ensure they are done; assign additional tasks as they arise
• Review opening and closing check lists
• Review coyle reports, address any concerns and acknowledge accomplishments
• Ensure that the Reservation lines are attended at all times during scheduled hours and that sufficient staffing is present to meet the daily business demands
• Maintain accurate employee records pertaining to development and counseling
• Ensures all updates/revisions are communicated properly to staff
• Attend and facilitate meetings

• Answer phones and emails when volume picks up or understaffed
• Send reports to management
• Handle any difficult guests for reservationists
• Work with management to remediate any issues
• Follow up with guest recovery options

• Changing existing shifts/creating new ones
• Closing days for Buyouts
• Manage all updates i.e. Shift Notes, Bulletin Boards, Directions, Restaurant Info, Holidays

• Quick thinker and able to step in and assist. Able to get to the bottom of an issue quickly to find a resolution that will satisfy the guest
• Able to remain gracious, apologetic and pleasant to ensure a positive guest experience
• Always ready to provide superior customer service at all times
• Knows the details of each property and is prepared to answer any difficult questions that may arise
• Anticipate guests needs, respond promptly however busy with their own workload

• Create and update manual, forms, related SOPs, email templates
• Creates worksheets for tracking information

Train reservationists, hosts, managers and DOP’s standard TOG Policy including but not limited to:

• Verbiage
• Reservation recommendations
• Good customer service
• Guest complaints
• Ring Central Phone use
• Open Table use

• Oversee Gift Cards:
  Purchasing, Processing, Audit
• Marketing: WDYHAU Tracking, Review Marketing Reports, Assign Comment Card Entries, Guest Report Exports, Concierge Reports
• Sid…