Sr Trust Compliance Officer

About The Role

The Sr Trust Compliance Officer – Columbia Private Trust (CPT) is responsible for leading the execution, development, implementation, and maintenance of all assigned responsibilities of Columbia Private Trust’s Compliance Management Program. Acts in a senior leadership role in providing guidance and ensuring execution of other assigned compliance-related projects, tasks, and functions. Prepares reports for various management committees and provides oversight and support in audits and examinations.

Defines and upholds rigorous departmental controls and ensures compliance with ERISA law, IRS regulations, and external agency regulators including, but not limited to the FDIC, Oregon Division of Banking, and the SEC.

Responsible for acting in a managerial capacity for the CPT compliance function including the supervision and development of team members. Oversee the development and updating of compliance-related policies, procedures, and supporting documents or manuals as well as the scheduling and tracking of employee compliance training, the coordinating of annual self‑assessments, and works with CPT management and staff to ensure appropriate controls are in place related to compliance risks.

• Works closely with CPT management and staff identifying, defining, and remediating various risk‑related issues and attaining established compliance goals as directed by the Board of Directors and senior leadership.
• Makes recommendations to senior leadership and CPT personnel on emerging trust compliance risks and issues, and consults and guides CPT in the establishment of controls to mitigate risks.
• Instills a compliance‑oriented culture among CPT and builds best practices as part of an integrated compliance program.
• Assist with annual and periodic risk assessment processes driven by ERM, BSA/AML, Information Security, and Fraud teams, and lead initiatives to improve and formalize processes where risk disciplines intersect to enhance consistency, transparency, and control effectiveness.
• Ensures complaints with legal, regulatory, and/or discriminatory implications are escalated appropriately, identifies potential risks, ensures timely, appropriate responses are provided to complainant.
• Provides resources and trains department members to recognize various legal, tax‑reporting, regulatory, and investment issues that may impact CPT, clients, and financial representatives.
• Writes and maintains relevant CPT compliance procedures and oversees CPT compliance training ensuring compliance with relevant laws and regulations.
• Assists in preparing for and during audits and exams, coordinating responses to external auditors and regulatory examiners and ensuring deficiencies identified from such audits and exams are corrected in accordance with the Bank’s audit and exam issues mitigation guidelines.
• Monitors CPT compliance, providing ongoing assessment of compliance risks and ensuring compliance issues are adequately corrected in a timely manner.
• Anticipates, monitors, and prepares for changes in laws and regulations impacting CPT compliance and communicates those changes to the Risk and Compliance team and appropriate CPT leadership.
• Reviews and approves marketing initiatives, campaigns, advertisements, and other internal and external published materials or external facing communications created by the business lines and marketing to ensure compliance with associated laws and regulations.
• Reviews business unit procedures for gaps and assists with control development to close gaps.
• Oversees research on prohibited transactions, DOL regulations, bankruptcy law, and IRS policy as it applies to retirement plans and alternative investments.
• Interprets retirement plan/alternative investment‑related research and applies to procedures and/or products through internal communications, forms, and procedural changes.
• Responsible for maintaining an awareness of regulatory and legislative developments and industry trends through external resources such as industry specific newsletters, classes, webinars, and IRS and DOL Guidance and regulations.
• Responsible for supervisory duties such as hiring, firing, coaching, training, performance…