Procurement and Financial Coordinator; Administrator III - Denver

About the Position

This position serves as an independent contributor responsible for managing and supporting contract administration, procurement coordination, financial transactions, and project-related fiscal activities across the division.

• Contract Control
  • Coordinates and monitors contracts, consultant task orders, amendments, time extensions, purchase requisitions, and related financial activities across the Division of Transportation Development.
  • Reviews and analyzes contract and task order requests to ensure compliance with federal and state regulations, State Fiscal Rules, FHWA requirements, procurement policies, contract terms, funding restrictions, indirect cost requirements, and project schedules.
  • Coordinates with DTD staff, vendors, consultants, Engineering Contracts, Procurement, and the Division of Accounting and Finance (DAF) to process contracts and agreements throughout their lifecycle.
  • Determines appropriate contract templates and procurement methods, ensures required documentation is complete and accurate, creates and processes shopping carts and purchase requisitions in SAP/SRM, and monitors contract values, funding availability, and contract end dates.
  • Researches and analyzes project expenditures, funding trends, indirect costs, and available balances to determine whether sufficient funding exists to support contracts, amendments, task orders, and project activities.
  • Prepares reports and analyzes financial data to support budgetary and operational decision‑making and provides recommendations to division leadership and project staff regarding funding needs, contract impacts, and financial risks.
  • Develops recommendations that maximize the effective use of federal and state funds, prevent unauthorized purchases or rule violations, and support timely project delivery.
  • Develops, updates, and maintains DTD guidance documents, training materials, and standard operating procedures to improve consistency, efficiency, and compliance across DTD.
  • Provides technical guidance, ad hoc training, and one‑on‑one support to DTD staff regarding procurement processes, contract administration, SAP/SRM transactions, task order development, financial procedures, and applicable policies and regulations.
• Financial Management
  • Serves as a primary DTD resource for project financial management, contract budgeting, and fiscal monitoring activities.
  • Supports project setup, budget establishment, financial tracking, contract funding oversight, and project closeout activities including analyzing project expenditures, contract balances, funding availability, project schedules, authorization dates, and financial trends to determine whether financial actions, budget adjustments, de‑budgeting, project closeout, or contract modifications are necessary.
  • Implements financial controls to ensure projects, contracts, and task orders remain within approved budgets, comply with applicable funding requirements, and adhere to federal, state, FHWA, CDOT, and DTD policies and procedures.
  • Develops and improves internal processes, controls, guidance documents, and reporting tools to strengthen financial oversight, improve compliance, and support consistent project and contract management practices across DTD.
• Consultant Billing, Invoices and Payment
  • Processes and monitors consultant billings, local agency invoices, contract payments, and other project‑related financial transactions for DTD, ensuring accuracy, completeness, compliance, applicable funding restrictions, and timely processing.
  • Researches and resolves billing discrepancies, payment issues, contract conflicts, coding concerns, and financial transaction errors related to consultant contracts, task orders, purchase orders, local agency agreements, and project expenditures.
  • Reviews invoice trends, monitors outstanding balances, and ensures invoices and supporting documentation are maintained in an organized and audit‑ready manner.
  • Serves as a primary DTD resource for questions related to consultant billings, local agency reimbursements, contract payments, procurement transactions, and financial processing.
  • Recommends corrective actions and provides…