Business & Operations Manager

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NOW HIRING:
Business & Operations Manager

Reports To: Head of School

Works Closely With: Administrative Team, Faculty, School Accountants and Auditors

The Business & Operations Manager is the operational backbone of Denver Academy of Torah. This role is responsible for the day‑to‑day financial operations, human resources administration, and school operations that keep DAT running smoothly and efficiently. Working in close partnership with the Head of School and the school's accountants, the Business & Operations Manager ensures that the school's financial systems are accurate, its people are supported, and its operations are well‑managed.

The right candidate is someone who owns the numbers – proactively spotting over payments, missed payments, and budget variances before they become problems. This is not a passive record‑keeping role; it requires someone who is constantly asking whether the school is being faithful to its budget and who takes personal ownership of keeping costs under control.

This is a hands‑on, detail‑oriented role for someone who takes pride in strong follow‑through and thrives in a mission‑driven environment. Over time there is an opportunity to grow into higher‑level financial leadership – including forecasting, financial modeling, and preparation of annual budget drafts.

• Process semi‑monthly payroll accurately and on time via Gusto
• Manage all accounts payable – invoices, reimbursements, expense reports, and weekly check runs via
• Manage accounts receivable and student billing through FACTS, including tuition collection and delinquency follow‑up
• Set up, monitor, and deactivate family accounts in FACTS; input tuition, credits, and incidentals
• Enter weekly tuition deposits and maintain accurate enrollment and admissions data
• Perform monthly bank statement reconciliation and credit card review
• Actively monitor expenditures and payments against the approved budget – flagging over payments, missed payments, unexpected variances, and cost overruns to the Head of School in real time
• Provide timely, accurate financial data to the Head of School and the school's external accountants to support monthly close and financial reporting
• Coordinate tuition remission and support the Tuition Assistance process in collaboration with the TA Committee
• Opportunity to grow into higher‑level financial leadership – including cash flow forecasting, financial modeling, and preparation of annual budget drafts in collaboration with the Head of School

• Onboard new hires: payroll setup, background checks, system entry, and employment agreements
• Maintain employee records, time‑off tracking, and faculty absence calendars
• Administer benefits enrollment, configuration, and annual renewal
• Coordinate staff employment agreements as directed by the Head of School
• Support security licensing, volunteer background checks, and staff safety training compliance

• Serve as primary liaison to facilities and key vendors
• Manage purchasing approvals and supply ordering
• Coordinate DPH property tax exemption filing and grant documentation
• Manage key bank accounts and support endowment fund transfers
• Support the annual audit process
• Assist with field trips, team travel logistics, and other operational needs as directed by the Head of School
• Work closely with the school's external accountants and auditors to ensure the accuracy and timeliness of all underlying financial data
• Communicate professionally and sensitively with families on billing and financial matters
• Collaborate with the administrative team and respond to faculty and staff operational needs
• Participate in staff meetings and school events as a visible and supportive member of the DAT community

• Bachelor's degree preferred; coursework or certification in accounting, business, or nonprofit management a plus
• Minimum 3 years of experience in financial operations, school administration, or nonprofit management
• Familiarity with payroll platforms (Gusto preferred), tuition management systems (FACTS…