Administrator IV, Business Office - Denver

Administrator IV

The Administrator IV works in The Colorado Department of Transportation's (CDOT's) Headquarters (HQ) Business Office. The Office ensures the financial integrity of all business transactions throughout Headquarters in meeting its fiduciary responsibilities to the public. The Office works directly with the CDOT offices of the Center for Accounting, Financial Management and Budget, Procurement & Contract Services, and the Chief Financial Officer.

The office is also responsible for ensuring HQ Business Office compliance with financial and budgetary policies and procedures including State Fiscal Rule.

The Administrator IV acts as the Staff Authority/Subject Matter Expert for the HQ Business Office on the Travel Reimbursement Program including In-State & Out-of-State Travel Reimbursement Policy and Procedural Directives. This position develops and provides written guidelines and training on In-State and Out-of-State travel for the HQ Business Office for all 25 HQ Divisions.

This position is responsible for final review and authorization of payment for all CDOT employee travel reimbursement requests from all 25 HQ Divisions as well as final review and authorization of payment for all HQ Travel Card payments to the bank.

This position reports directly to the Commercial Card/Division of Transit and Rail (DTR) Programs Manager and works with the Manager to execute the increasing responsibilities of the Commercial Card operations. Additionally, the Administrator IV provides accounts payable and various other financial support to DTR.

Your duties and responsibilities will include, but are not limited to, the following:

• Acts as the Staff Authority/Subject Matter Expert for the HQ Business Office Travel Reimbursement Program including In-State & Out-of-State Travel Reimbursement Policy and Procedural Directives.
• Provides expertise and guidance to all stakeholders on State Travel Fiscal Rules, various State Controller Policies, CDOT In-State Travel Procedural Directives, and CDOT Out-of-State Travel Procedural Directives related to travel reimbursements.
• Implements policy changes and develops and provides guidance to the 25 HQ Divisions on policy changes.
• Develops and updates In-State and Out-of-State travel processes and procedures for all 25 HQ Divisions to ensure compliance with State Travel Fiscal Rules, various State Controller Policies, CDOT In-State Travel PD 207.1 and CDOT Out-of-State Travel PD 207.2.
• Completes the final review and authorization of payment for all CDOT Employee Travel Reimbursement requests from all 25 HQ Divisions and ensures payment accuracy for all requests.
• Independently analyzes and troubleshoots issues and communicates the information to the appropriate stakeholders.
• Monitors cost center expenditures and enforces CDOT Out-of-State Travel budgets and policies for all 25 HQ Divisions for all Employee Travel Reimbursement transactions.
• Develops procedures and guidance to streamline the large volume of reimbursements and ensure compliance with required deadlines.
• Develops and provides training for In-State and Out-of-State travel processes and procedures for all 25 HQ Divisions.
• Assists employees with travel reimbursements and verifies correct documentation is attached.
• Draws upon expertise in Travel Fiscal Rule to ensure reimbursements are submitted within the required timelines.
• Provides input on, or recommendations for, changes to any CDOT Policies or Procedural Directives related to In-State and Out-of-State travel.
• Provides expertise and guidance on types of travel reimbursements for employees and non-employees.

The CDOT Commercial Card Program

• Works with the Commercial Card Program Manager to execute the increasing responsibilities of the Commercial Card operations to all 5 CDOT statewide Regions, all 25 HQ Divisions, Aeronautics, and the Colorado Transportation Investment Office for both PCard & Travel Card transactions.
• Applies State Fiscal Rules and Procurement Code & Rule as they relate to PCard and Travel Card transactions.
• Provides guidance related to Travel Card transactions, ensuring compliance with State Travel Fiscal Rules, CDOT In-State Travel and CDOT Out-of-State Travel Procedural Directives.
• Monitors cost center expenditures and enforces CDOT Out-of-State Travel budgets and policies for all 25 HQ Divisions for all Out-of-State Travel Card transactions.
• Assists with the oversight and management of the Commercial Card Contract including answering questions regarding the contract and working with the provider bank to manage all changes during the life of the contract.
• Facilitates the Commercial Card Workgroup meetings on a bi-monthly basis to solicit input about potential updates to the program and efficiencies that can be made to the program. Makes changes to the Commercial Card Program Manual, related forms, and trainings based on this input.
• Assists the Commercial Card Program Manager with creating both policy and procedural directives to ensure department and cardholder…