Contract Administrator III

Department Information

This position is open only to Colorado state residents.

Most State of Colorado employees are eligible for a great benefit package! Please see the Supplemental Information section below for details!

About the Division of Youth Services:
The Division of Youth Services (DYS) provides a continuum of residential and non-residential services that encompass juvenile detention, commitment, and parole. DYS is the agency statutorily mandated to provide for the care and supervision of youth committed by the District Court to the custody of the Colorado Department of Human Services. The Division operates twelve secure facilities that serve youth between the ages of 10 and 21 who are pre-adjudicated, sentenced, or committed.

The Division also contracts with numerous private residential and non-residential service providers throughout the State. For pre-adjudicated youth, the Division is also responsible for the management and oversight of Senate Bill 91-94; a State-funded, locally administered program that provides services to youth at risk of further progressing into the juvenile justice system. In addition to residential programming, the Division administers juvenile parole services throughout the State.

The Division of Youth Services (DYS) Director's office exists to provide comprehensive administration of the operations of all State operated institutions, privately contracted residential and non-residential programs, Regional Offices and centrally managed programming. The Director's office consists of the Division's Central Administration, Medical and Psychological services, Education services, Assessment, Training and Staff Development, Food Services, Research and Evaluation, Quality Control, Financial Services/Contract Management, and Senate Bill 94 Alternatives to Detention

Description of Job

Minimum 2 days In Office and Maximum 3 days Remote Work

This position is a permanent, full-time position that serves as a Division Contracts and Purchasing Administrator and Contract Monitoring Lead. This position performs a full range of financial, contractual, budgetary, and analysis services to the Division, which includes writing and revising scopes of work (SOW) that accurately reflect program workplans, compiling and routing full contract package, providing consultation and guidance to program staff to ensure understanding and adherence to federal and state requirements, assisting with the development of standards, guidance and tools to support SOW creation, coordinating with finance team members, program staff and departmental contracts and purchasing staff to efficiently and effectively process contracts and purchase orders in a timely manner.

Position makes recommendations to the DYS Finance Director, Budget Analysts, and Program Managers to support complete and appropriate utilization of funds in contracts. This position creates and maintains assigned tracking spreadsheets, send executed contracts and purchases orders to vendors, create and perform entry into assigned databases, draft correspondence, maintain electronic files, and serve as a Contract and Purchasing division specialist.

Independently draft contracts, amendments, and renewals in accordance with the department’s Procurement and Contracts Section contracts and procurement standards, including the use of standard contract templates. Ensure complete and appropriate contract packages that adhere to Fiscal rules, Procurement rules, State Statutes, department policies and guidance and division reporting and confidentiality requirements. Identify and resolve contractual and/or budgetary discrepancies. Analyze, evaluate and recommend solutions and/or reallocation of funds as appropriate.

Independently work with and support Division program staff by providing consultation and guidance on when personal services purchase agreements are needed and type of agreement to be initiated: purchase order, contract, contract amendment, or contract renewal letter/option letter. Collaborate with budget analysts to provide all programs with technical guidance in…