CDOC Medical Records Technician - Part-Time- (Denver

Colorado Department of Corrections - Mission

Our professionals strive to support state government and the citizens of Colorado. Customer service is a key component for every position in state government as is the focus on ideas and ways to redesign the delivery of services in making state government more effective and efficient.

• Distinctive career advancement opportunities throughout the state system;
• Strong, secure, yet flexible retirement benefits including PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401K and 457 plans;
• Medical and dental health plans;
• Short and long term disability coverage;
• Paid life insurance;
• 11 paid holidays per year plus vacation and sick leave;
• Wellness program, tuition reimbursement, training opportunities and more;
• Visit the State of Colorado Employee Benefits page for more information.

This position is open to Colorado state residents only.

Part‑time

Denver, Colorado. This posting may be used to fill future vacancies at this location.

This Part‑time position performs health record assembly, maintenance, movement, storage, filing, retrieval, data entry, and the release of health record information in accordance with established rules and regulations for the Colorado Department of Corrections. Work is extremely detailed and requires a high rate of accuracy to meet legal requirements. The role serves as clinical administrative support to multi‑disciplinary staff.

• Safeguard and protect the inmate's right to privacy by ensuring that only authorized individuals have access to medical information and that all releases of information are in compliance with Colorado statutes and HIPAA regulations.
• Manage requests for medical record information from inmates, third‑party payers and others using a wide variety of applications.
• Process requests in a timely and efficient manner within established timeline standards, maintaining quality and accuracy.
• Determine validity of requests for release of confidential health care information.
• Execute, copy and distribute releases of clinical information from health records.
• Request clinical information from other agencies.
• Schedule inmates for review of health records.
• Prepare billing memorandums for medical release services rendered.
• Explain procedures and legal requirements for release of information to offenders and others.
• Track all released and requested private health information.
• Handle subpoenas, duces tecums and court orders in conjunction with the Clinical Services Support Services Manager.
• Procure, track and record inmate health record movement arriving in and out of the facility, and package health records for facility movement.
• Research present location of inmate to distribute forms and health records to the proper facility per HIPAA policy.
• Check for correct filing order, track dictation from specialists and hospitals, and log in computer as received.
• Assemble paper and electronic protected health information for facility clinic appointments and offender movement to specialty clinics.
• Shed schedules for routine eye exams; orders, distributes and makes minor adjustments to eyeglasses.
• Provide general office support: answer phone, order office and medical supplies, distribute and track medical grievances, arrange repair of office equipment, monthly reporting, sort and distribute mail, and assist in entering payroll.
• Work shifts and assignment rotations as needed to meet department needs.

• One year of full‑time experience with data entry, scanning and maintenance of protected health information in the medical record.

• Education or certification in medical records, health information, medical assistant, or medical billing and coding will substitute for the required experience on a year‑for‑year basis. Attach a copy of transcripts or certification that contains your name, the name of the college/program, type of degree/certification received and the award date.

• Excellent interpersonal, multi‑tasking and administrative skills.
• Ability to read and comprehend English.
• Ability to effectively communicate fluently in English…